CITY COUNCIL MINUTES
JANUARY 11, 2005
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, January 11, 2005, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Robert W. Craghead, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Craghead at 7:40 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Bill; Chailland; Harris; McCall; Moore; Sands; and Wilkinson. Also present were Patrick Bonnot, Assistant to the Director of Administration; Ray Luhring, Superintendent of Utilities; Sharon Cleveland, Purchasing Agent; Les Hudson, Code Enforcement Officer; Lee Bailey, Personnel Director; J. C. Miller, Solid Waste Manager; Jane Hubbard, Chief Financial Officer; Greg Hayes, City Engineer; Bill Smith, Fire Chief; Tim Siegel, Parks & Recreation Director; Bill Ernst, Bruce Hackmann; Reverend Raymond McCallister; Lance Duider; Mrs. Duider and family; Mark Sommerhauser, Reporter for THE FULTON SUN; and Jeremy Polston and Justin Dean, Video/Audio.
INVOCATION:
Invocation was given by Mayor Craghead.
COMMENTS FROM VISITORS:
Mayor Craghead asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern. There were none.
SUBJECTS OF DISCUSSION:
a)Request from the Police Department requesting permission from the council to destroy a designated set of records which have met their retention schedule.
A list of these documents was included in the council packet for review.
After some discussion, motion was offered by Councilwoman Chailland and seconded by Councilman McCall to recommend these records be disposed of per law as requested. Motion carried with all eight members of the council voting in favor.
b)Discussion on raising electric rates.
Bill Johnson said the city raised rates a few months ago and indicated at that time we would need to raise them again due to the higher cost of wholesale power. He said with this 5% increase, the city would be charging what they were in the early 90's.
Upon some discussion, the administration said an ordinance would be drafted for the next council meeting for a 5% increase in electric rates.
c)Discussion of Natural Gas Rates.
Ray Luhring, Superintendent of Utilities, said the city will not have to raise gas rates at this time.
He reported that 70% of natural gas has been locked up for January; 85% for February and 60% for March.
After some discussion, motion was offered by Councilman McCall and seconded by Councilman Benton to have the administration proceed with purchasing up to 25% of next year's natural gas. Motion carried with all eight members of the council voting in favor.
d)Review and discussion of the Personnel Manual.
At the last meeting a new personnel manual was distributed to the council for their review.
Motion was offered by Councilman Harris and seconded by Councilman Moore to approve the proposed Personnel Manual as presented. Motion carried with all eight members of the council voting in favor.
e)Update on the Water Project.
Greg Hayes, City Engineer, said that 40 out of 58 needed easements have been obtained for the water project.
He thanked all the citizens for their easements and would place an ad in the newspaper showing the city's appreciation in working together on this project.
Mr. Hayes also said there is approximately 23,000 feet of gas lines to be undertaken within this water project. The bid for the water project should be advertised in late May or June.
f)Update on the South Business 54 Project.
Bill Johnson said there is an ordinance on this evening's agenda to declare the old Wal-Mart and Apple Market property as surplus property which is a part of the RFP process. Bruce Hackmann, CEO of the Fulton Area Development Corporation, is working on a RFP and it should be put out in the next week or two.
The RFP spells out what is needed in this development - a grocery store, movie theatre, and access to the back or second tier of the property.
Bill Johnson said that he, Mayor Craghead and Bruce Hackmann had met with a possible tenant yesterday.
g)Discussion of possibly changing the date of the second city council meeting in January.
Mayor Craghead said the next regularly scheduled council meeting is January 25th and that is the night of the Callaway Supper. He asked the council if they wanted to re-schedule or leave as is.
Motion was offered by Councilman Moore and seconded by Councilman Bill to reschedule the council meeting to Monday, January 24th at 6:30 p.m. Motion carried with all eight members of the council voting in favor.
Lance Duider, developer of Southwinds Subdivision was present and said there are 36 houses planned in Phase III. There are approximately 70 houses already built in Phases One and Two.
RESOLUTIONS:
Resolution 2764 was presented and read by Councilman Benton.
Resolution 2764 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to sign all necessary documents for the United States Department of Agriculture Rural Development Grant on the South Side Fulton Economic/Community Development Project (Copy is included in the official Resolution Book).
Motion was offered by Councilman Benton and seconded by Councilman Sands to adopt Resolution 2764 at this council meeting. Motion carried with all eight members of the council voting in favor.
Resolution 2765 was presented and read by Councilman McCall.
Resolution 2765 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to sign all necessary documents pertaining to the Market Participant Application to the Midwest Independent Transmission System Operator (MISO) (Copy is included in the official Resolution Book).
Motion was offered by Councilman McCall and seconded by Councilman Wilkinson to adopt Resolution 2765 at this council meeting. Motion carried with all eight members of the council voting in favor.
Resolution 2766 was presented and read by Councilman Moore.
Resolution 2766 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to sign a Pipeline Crossing Contract with Kansas City Southern Railway Company for the Westminster Avenue location and all other necessary documents pertaining to the Water Works Project (Copy is included in the official Resolution Book).
Motion was offered by Councilman Moore and seconded by Councilman Harris to adopt Resolution 2766 at this council meeting. Motion carried with all eight members of the council voting in favor.
Resolution 2767 was presented and read by Councilman Sands.
Resolution 2767 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to sign a Pipeline Crossing Contract with Kansas City Southern Railway Company for the Industrial Road location and all other necessary documents pertaining to the Water Works Project (Copy is included in the official Resolution Book).
Motion was offered by Councilman Sands and seconded by Councilman Bill to adopt Resolution 2767 at this council meeting. Motion carried with all eight members of the council voting in favor.
Resolution 2768 was presented and read by Councilman Bill.
Resolution 2768 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to execute a OATI webCARES Customer Agreement with Open Access Technology International, Inc., a MO corporation and establishing an effective date (Copy is included in the official Resolution Book).
Motion was offered by Councilman Bill and seconded by Councilman Moore to adopt Resolution 2768 at this council meeting. Motion carried with all eight members of the council voting in favor.
ORDINANCES:
Bill No. 1079 was presented and read for the first time by Councilwoman Chailland.
Bill No. 1079 - An Ordinance approving the Final Plat of Southwind Estate Subdivision Plat Three.
Motion was offered by Councilwoman Chailland and seconded by Councilman McCall to place Bill No. 1079 for second reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1080 was presented and read for the first time by Councilman Harris.
Bill No. 1080 - An Ordinance declaring Surplus Property to be Surplus Property and authorizing its sale, and establishing an effective date.
Motion was offered by Councilman Harris and seconded by Councilman Moore to place Bill No. 1080 for second reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1078 was read for the second time by Councilman Benton.
Bill No. 1078 - An Ordinance Amending Chapter 110 Traffic & Vehicles, Fulton City Code by adding a street to paragraph (3) of Section 110-248. Speed Limits, and establishing an effective date.
Motion was offered by Councilman Benton and seconded by Councilman Harris to place Bill No. 1078 for third reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1076 was read for the third time by Councilman Bill.
Bill No. 1076 - An Ordinance re-classifying under the Zoning Ordinance certain land in the C.O.F., and establishing an effective date (Copy is included in the official Ordinance Book).
Motion was offered by Councilman Bill and seconded by Councilman Wilkinson to place Bill No. 1076 for final passage at this council meeting. Motion carried with all eight members of the council voting in favor.
Roll call vote of members of the council was as follows:
Chailland, yes; Harris, yes; McCall, yes; Moore, yes; Sands, yes; Wilkinson, yes; Benton, yes; and Bill, yes. Bill No. 1076 having received the affirmative vote of all eight members of the council was declared passed by the President.
APPOINTMENTS:
Mayor Craghead said there were no appointments to be made at this council meeting. He told the council that he needed some names of people to serve on the Human Rights Commission and if they had some ideas, to please contact him.
ANNOUNCEMENTS:
Bill Johnson announced the city will do an Energy Audit at 502 Douglas on January 19th at 9:00 a.m. and at 5:00 p.m. on Lynn.
Mayor Craghead distributed a Program of Work for 2005 to the council. A copy of this list will be incorporated into these minutes.
EXECUTIVE SESSION:
Mayor Craghead said there was no need for an executive session at this council meeting.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman McCall and seconded by Councilwoman Chailland to adjourn this meeting. Motion carried with all eight members of the council voting in favor and the meeting adjourned at 8:31 p.m.
Robert W. Craghead, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk