CITY COUNCIL MINUTES
MARCH 10, 2009
The Council of the City of Fulton, Missouri, met in regular session and held 2 Public Hearings on Tuesday, March 10, 2009, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 7:30 p.m. In the absence of Carolyn Laswell, City Clerk, roll call was taken by Cathy Haymart, Deputy City Clerk. Members of the council present were Benton, Bill, Digh, Harris, Moore, Pautz and West. Absent was Council member Gohring. Also present were Matt Harline, Assistant to the Director of Administration; Darrell Dunlap, Superintendent of Utilities; Steve Myers, Chief of Police; Kathy Holschlag, Chief Financial Officer; Greg Hayes, City Engineer; Les Hudson, Code Enforcement Officer; Dean Buffington, Fire Chief; Clay Caswell, Parks and Recreation Director; J. C. Miller, Solid Waste Manager; Sharon Cleveland, Purchasing Agent; Sherri Redmon, Human Resources Director; Rick Shiverdecker; Cindy Jolly; Barbara Bonsall; Michael Stieber; Kerry Renner; Dave Babel; Dale Nichols; Kent Glover; Jeremy Polston and Justin Dean, audio/video.
INVOCATION:
Invocation was given by Mayor Latham.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern. No one addressed the council.
PUBLIC HEARINGS:
Hearing One:
Mayor Latham declared the hearing open at 7:34 p.m. He stated this hearing was to consider the annexation of the rest of the 160 acre Jatho farm the City purchased. This is the portion not previously annexed.
Mayor Latham gave the first call for anyone to speak in opposition to the proposed annexation. No one spoke.
Mayor Latham gave the second call for anyone to speak in opposition to the proposed annexation. No one spoke.
Mayor Latham gave the third and final call for anyone to speak in opposition to the proposed annexation. No one spoke.
Mayor Latham gave the first call for anyone to speak in favor of the proposed annexation. No one spoke.
Mayor Latham gave the second call for anyone to speak in favor of the proposed annexation. No one spoke.
Mayor Latham gave the third and final call for anyone to speak in favor of the proposed annexation. No one spoke.
Mayor Latham declared the hearing closed at 7:36 p.m.
Hearing Two:
Mayor Latham declared this hearing open at 7:37 p.m. He stated this hearing was held to consider the annexation of a small tract of land next to the Callaway Electric site that was inadvertently left off the annexation list when we annexed the majority of the land.
Mayor Latham gave the first call for anyone to speak in opposition to the proposed annexation. No one spoke.
Mayor Latham gave the second call for anyone to speak in opposition to the proposed annexation. No one spoke.
Mayor Latham gave the third and final call for anyone to speak in opposition to the proposed annexation. No one spoke.
Mayor Latham gave the first call for anyone to speak in favor of the proposed annexation. No one spoke.
Mayor Latham gave the second call for anyone to speak in favor of the proposed annexation. No one spoke.
Mayor Latham gave the third and final call for anyone to speak in favor of the proposed annexation. No one spoke.
Mayor Latham declared the hearing closed at 7:39 p.m.
SUBJECTS OF DISCUSSION:
a) Request from Relay For Life
Barbara Bonsall, chairperson for the event, spoke stating the event is to be held at the Missouri School for the Deaf track on Friday, June 5 from 7:00 p.m. to 7:00 a.m. and then on Saturday June 6. She asked for a noise permit for this event.
Bill Johnson stated he assumed they would need help with electricity and trash again this year.
Darrell Dunlap stated he has spoken with the people at the track and the electric will be taken care of. The city will have to bore under the track to bring electric to the center of the track.
Motion was offered by Councilman Bill and seconded by Councilman West to grant this request. Motion carried unanimously with all seven council members present voting in favor and one absent (Gohring).
b) Cindy Jolly, Mid-MO Solid Waste Management District H
J. C. Miller introduced Cindy Jolly with the Mid-MO Solid Waste Management District H. He stated this district sponsors the tire, white goods and hazardous waste collection events.
Cindy Jolly spoke stating this district is responsible for grant funding for 8 counties. She explained their programs for various scheduled collection events and funding. She reported that due to the planned conversion to digital electronics the district has planned 12 electronic waste collections. The city is invited to attend a tour of Mexico's new satellite household hazardous waste collection facility on Wednesday, March 25, 2009 from 11:00 a.m. to 1:00 p.m. with lunch provided.
In closing she announced the city has been approved for a $100,000 grant for a duel stream hopper for recycling. This has a minimum of a 25% match from the city.
Bill Johnson thanked Ms. Jolly for working with the City. He stated he planned to attend the event in Mexico on March 25 and asked anyone else who would like to attend to let him know.
These collection events will be run on Channel 5.
c) Discussion of Street Fair proposed fireworks.
Mayor Latham stated this will be funding for fireworks just at nightfall on Saturday night of the Street Fair.
Motion was offered by Councilman West and seconded by Councilwoman Digh to approve the fireworks be sponsored by the City. Motion carried unanimously with all seven council members attending voting in favor with one absent (Gohring).
d) Tanglewood Golf Course Update
Bill Johnson stated he and Matt Harline reviewed the proposals and will be meeting again with one group.
Councilman Harris asked if the council would be able review the proposals before a decision is made. Bill Johnson stated they would.
Councilwoman Digh asked if references have been checked. We want to make sure we get what we pay for.
Matt Harline stated they have not gotten that far yet.
e) Update on the City's 150th Anniversary
Councilwoman Digh reported the lapel pens were in. She distributed the program for the March 14 event at City Hall. She stated each downtown business will be asked to do a display window.
In another matter regarding the electric departments help to the southeastern part of the state with ice storm related electric outages, Darrell Dunlap distributed thank you cards written by the school children in Kennett, MO. He stated it was obvious by what the children wrote they had been made aware the crews had left their homes and families to help them.
Councilwoman Digh stated the large thank you note on display should be matted and framed for the utility people.
RESOLUTIONS:
Resolution 3037 was presented and read by Councilman Benton.
Resolution 3037 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to enter into an Agreement with Renner Howell Architects, Columbia, MO, for the design of a new fire station. (Copy is included in the official Resolution Book).
Bill Johnson stated if this resolution passes Tom Riley will review the agreement.
The Council reviewed the floor plans for the station. Bill Johnson stated one problem is that there is no fiber optic line available. This will have to be worked out with our phone system.
He stated that with or without the stimulus he felt the fire station would be built this year.
Fire Chief, Dean Buffington stated there was a good chance the City would get some stimulus money.
Motion was offered by Councilman Benton and seconded by Councilman West to adopt Resolution 3037 at this Council meeting. Motion carried unanimously with all seven members of the Council present voting in favor and one absent (Gohring).
Resolution 3038 was presented and read by Councilman Pautz.
Resolution 3038 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to execute a contract with Stockman Construction Corporation, Jefferson City, MO., for the 2009 Sanitary Sewer Renewals Project in the amount of $229,444. (Copy is included in the official Resolution book.)
City Engineer, Grey Hayes, stated the city received 18 bids for this project. The project should be completed hopefully by the end of June. Central Electric is anxious for their new building to be connected to this.
Motion was offered by Councilman Pautz and seconded by Councilman West to adopt Resolution 3037 at this Council meeting. Motion carried unanimously with all seven members of the Council present voting in favor and one absent (Gohring).
ORDINANCES:
Bill No. 1266 was presented and read for the first time by Councilman Bill.
Bill No. 1266 An Ordinance Incorporating certain territory into the corporate limits of the City of Fulton, establishing an initial zoning and establishing an effective date.
Motion was offered by Councilman Bill and seconded by Councilman Pautz to place Bill No. 1266 for second reading at the next regularly scheduled meeting. Motion carried with all seven members of the council present voting in favor and one absent (Gohring).
Bill No. 1267 was presented and read for the first time by Councilman Harris.
Bill No. 1267 An Ordinance Incorporating certain territory into the corporate limits of the City of Fulton, establishing an initial zoning and establishing an effective date.
Motion was offered by Councilman Harris and seconded by Councilwoman Digh to place Bill No. 1267 for second reading at the next regularly scheduled meeting. Motion carried with all seven members of the council present voting in favor and one absent (Gohring).
Bill No. 1265 was read for the second time by Councilman West.
Bill No. 1265 An Ordinance Amending Chapter 92. Signs of the Code of the City of Fulton, by adding Commercial Neighborhood Business Sign to Section 91-1. Definitions and adding a new Section 92-49. Commercial Neighborhood Business Signs and renumbering all following sections and establishing an effective date.
In discussion council members stated they had been contacted by a party who had a sign made that she felt was going to conform to the new ordinance when passed, but is actually too large for the 16 square foot per sign face allowed in the current proposed ordinance.
Les Hudson, Code Enforcement Director, stated this party should not have had the sign made before the ordinance was passed.
After further discussion motion was offered by Councilman Pautz and seconded by Councilman West to amend this ordinance by changing the maximum sign area allowed from 16 square feet to 24 square feet per face. Motion carried with all seven members of the council present voting in favor and one absent (Gohring).
Motion was offered by Councilman West and seconded by Councilman Moore to read Bill No. 1265 as amended for the third time at this council meeting. Motion carried with all seven members of the council present voting in favor and one absent (Gohring).
Bill No. 1265 was read for the third time by Councilman West.
Motion was offered by Councilman West and seconded by Councilman Harris to place Bill No. 1265 as amended for final passage at this council meeting. Motion carried with six members of the council present voting in favor one opposed (Moore) and one absent (Gohring).
Roll call vote of members of the council was as follows: Benton, yes; Bill, yes; Digh, yes; Gohring, absent; Harris, yes; Moore, no; Pautz, yes and West, yes. Bill No. 1265 as amended having received the affirmative vote of six members of the council with one opposed (Moore) and one absent (Gohring), was declared passed by the President.
Councilman West asked about the article in Sunday's Fulton Sun stating local law enforcement was going to receive federal grant money.
Police Chief Myers stated he has not be made aware of such funding but if there is any funding he assumed it will go to Mustang.
EXECUTIVE SESSION:
Mayor Latham stated there was no need for an Executive Session at this meeting.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman Pautz and seconded by Councilman West to adjourn this meeting. Motion carried with seven members of the council voting in favor and one (Gohring) absent, and the meeting adjourned at 8:30 p.m.
Charles M. Latham Mayor
Cathleen Haymart
Deputy City Clerk