CITY COUNCIL MINUTES
MARCH 25, 2008
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, March 25, 2008, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:33 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Bill; Chailland; Digh; Gohring; Harris; Moore; and Pautz. Also present were Matt Harline, Assistant to the Director of Administration; Darrell Dunlap, Superintendent of Utilities; Les Hudson, Code Enforcement Officer; Dean Buffington, Fire Chief; Kathy Holschlag, Chief Financial Officer; Greg Hayes, City Engineer; J. C. Miller, Solid Waste Manager; Sharon Cleveland, Purchasing Agent; Sherri Redmon, Human Resources Director; Clay Caswell, Parks & Recreation Director; Mike West; Lon Little; Tom Gredell; Barbara Bonsan; Michael Stieber; Lyndsey Hodges; Katherine Cummins, reporter for The Fulton Sun; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Mayor Latham.
Mayor Latham asked for a motion to amend this council agenda by adding under 9. New Business an item (e). Modify Agreement.
Motion was offered by Councilman Harris and seconded by Councilman Pautz to amend this evening's council agenda as requested by Mayor Latham. Motion carried with all eight members of the council voting in favor.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern.
Lyndsey Hodges from the American Cancer Society addressed the council to request permission for the Relay for Life to be held on Friday, June 6th, 2008 from 7:00 p.m. to 7:00 a.m. on Saturday, June 7th at the Fulton High School Athletic Fields. She requested a noise permit for this function as the loudspeakers will be used and a possible fly-over at 7:00 p.m. on Friday. She said that flyers will be placed on adjacent neighborhood houses informing them of this function.
Motion was offered by Councilman Bill and seconded by Councilman Moore to proceed with this function as long as all rules and regulations are followed with the city. Motion carried with all eight members of the council voting in favor.
MINUTES:
The council meeting minutes for February 26, 2008 were presented for approval.
Motion was offered by Councilman Harris and seconded by Councilman Pautz that council meeting minutes for February 26, 2008 be approved as presented. Motion carried with all eight members of the council voting in favor.
The council meeting minutes for March 11, 2008 were presented for approval.
Motion was offered by Councilman Pautz and seconded by Councilwoman Digh that council meeting minutes for March 11, 2008 be approved as presented. Motion carried with all eight members of the council voting in favor.
FINANCIALS:
The Financials for the month of February 2008 were presented for approval and Kathy Holschlag, Chief Financial Officer, was present to answer any questions from the council.
After some review and discussion, motion was offered by Councilman Harris and seconded by Councilwoman Gohring to accept the February Financials as presented. Motion carried with all eight members of the council voting in favor.
DIRECTOR OF ADMINISTRATION REPORT FOR FEBRUARY:
The Director of Administration Report for February was presented to the council for review. Bill Johnson said he or any of the department heads at this meeting would answer any questions from the council.
Upon review, motion was offered by Councilman Benton and seconded by Councilwoman Chailland to accept the Director of Administration Report for the month of February as presented. Motion carried with all eight members of the council voting in favor.
OLD BUSINESS:
a) Further Discussion on the Recycling Study.
Councilwoman Chailland said she has received a lot of input from the citizens saying they are very interested in recycling. She said she felt Kingdom Projects was doing a good job and creates jobs plus providing a great service to our community.
Councilwoman Digh re-enforced Councilwoman Chailland's comments and do not stop recycling.
Councilman Pautz said he supports Kingdom Projects.
Councilman Benton says the city needs to educate our citizens on recycling.
Councilman Harris stated that the city needs to educate and undertake marketing of the recycling program. In looking towards the future, recycling will never be a moneymaker in our generation.
Councilwoman Gohring suggested having the recycling day the same as the individual citizen's trash pick-up, making it more convenient.
Councilman Moore suggested inviting both colleges to a future council meeting to have them recognized for all their recycling programs.
Tom Gredell said he was pleased to see all the positive responses from the council and our citizens.
Mayor Latham said the city will continue to monitor the recycling program, work with Kingdom Projects and place more emphasis on the marketing of this program.
NEW BUSINESS:
a) Permission has been requested from the YMCA to hold a 5K Run/Walk Fundraiser for St. Jude on Saturday, April 19th from 8:00 a.m. to approximately 10:00 a.m.
After some discussion, motion was offered by Councilman Harris and seconded by Councilman Bill to grant permission for this walk/run provided that final details be worked out with Steve Myers, Chief of Police. Motion carried with all eight members of the council voting in favor.
b) Update from LeRoy Benton, council liaison, on the Utility
Board meeting held on Monday, March 24th.
Councilman Benton said due to the predicted price of crude oil going up, the city may be looking at natural gas prices as high as $20 per unit.
Currently, the electric rates are running 4 1/2 times the gas rates.
Bill Johnson reported the city has received three RFP's. Veolia, Allied Waste and Fred Webber Construction which were reviewed by Mayor Latham, J. C. Miller and himself.
One offer wants the collection and then haul someplace else, one stated they would work with the city on short and long term solutions and the other one had a detailed list including expansion of the landfill. No one wanted to take over the current liability.
c) Update from Les Hudson, on the Historic Preservation Commission meeting held on Tuesday, March 18th.
Les announced there will be a community meeting at Bek's with a representative from Cape Girardeau as the guest speaker on Wednesday, April 16th at 4:30 p.m. Discussions will be held on obtaining low interest loans for building improvements and how the Cape accomplished this project.
d) Update from Les Hudson, on the Board of Adjustment meeting held on Thursday, March 13th.
Les Hudson said the board had their election of officers and they voted to retain the current officers of Dru Maupin and Shad Salmons.
Fees were discussed to be raised from $50 to $250. The board felt it was not their place to set fees but when informed the ordinance governing the Board of Adjustment states they set the fees, they voted to approve the fee to $250.00.
e) Motion needed to modify the Agreement with Central Missouri Vault Company from $325.00 to $350.00 per grave.
Bill Johnson said since the agreement with Central Missouri Vault Company, no raise has ever been requested or given. Therefore, at this time, a motion is needed to raise this fee to $350.00.
Motion was offered by Councilman Moore and seconded by Councilwoman Gohring to raise the fee per grave site to $350.00 Motion carried with all eight members of the council voting in favor.
RESOLUTIONS:
Resolution 2996 was presented and read by Councilman Pautz.
Resolution 2996 - A Resolution Authorizing the Mayor, on behalf of the C.O.F., to Make Application and Sign All Necessary Documents to Apply to FEMA through the Department of Homeland Security for two (2) Assistance to Firefighter Grants for 2008 (Copy is included in the official Resolution Book).
Motion was offered by Councilman Pautz and seconded by Councilman Harris to adopt Resolution 2996 at this evening's council meeting. Motion carried with all eight members of the council voting in favor.
ORDINANCES:
Bill No. 1238 was presented and read for the first time by Councilman Bill.
Bill No. 1238 - An Ordinance Authorizing the Mayor, on behalf of the C.O.F., to Execute a Contract with the Missouri Highways & Transportation Commission Providing for an Additional $150,000.00 for Runway 5-23 Sealcoat, Taxilane & North Apron Reconstruction, Taxiway and South Apron Rehabilitation, & Acquire Land & Establishing an Effective Date.
Motion was offered by Councilman Bill and seconded by Councilman Pautz to place Bill No. 1238 for second reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1237 was read for the second time by Councilwoman Chailland.
Bill No.1237 - An Ordinance Declaring City Property to be Surplus Property, Authorizing Its Sale, and Establishing an effective Date.
Motion was offered by Councilwoman Chailland and seconded by Councilman Harris to place Bill No. 1237 for third reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
APPOINTMENTS:
Mayor Latham said he had no appointments to be presented at this council meeting.
ANNOUNCEMENTS:
The city clerk reminded the council the next regularly scheduled council meeting will be Tuesday, April 15, 2008 at 6:30 p.m.
Another reminder - The Fulton Area Development Corporation (FADC) Banquet will be held on Thursday, March 27, 2008 at Tucker Dining Hall, on the campus of William Woods University.
EXECUTIVE SESSION:
There was no need for an executive session at this council meeting.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman Pautz and seconded by Councilwoman Chailland to adjourn this meeting. Motion carried with all eight members of the council voting in favor and the meeting adjourned at 7:25 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk