CITY COUNCIL MINUTES
APRIL 15, 2008
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, April 15, 2008, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:35 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Bill; Chailland; Digh; Gohring; Moore; and Pautz. Absent was Councilman Harris. Also present were Matt Harline, Assistant to the Director of Administration; Les Hudson, Code Enforcement Officer; Sherri Redmon, Human Resource Director; Kathy Holschlag, Chief Financial Officer; J. C. Miller, Solid Waste Manager; Darrell Dunlap, Superintendent of Utilities; Dean Buffington, Fire Chief; Greg Hayes, City Engineer; Clay Caswell, Parks & Recreation Director; The Honorable Danie Moore; Leo M. Green; Deanna Sorrels; Trinity Nelson; Charlotte Bellis; David M. Brown; Joe D. Holt; Gene Nelson; Pam Nelson; Quintin Sample; Todd Gray; Vicki Schulte; Russell Craighead; Chuck Ellis; Matt Monroe; Nick Inglish; Dave Butner; Steve Knowles; Bob Maxwell; Kevin Coffelt; Dan Berry; Jesse Suess; Kenneth Holland; Jim Elkthunder; Rich Hischke; Kelsey Webbert; David Webbert; Eaton Gray; Paul Gray; Cale Fessler; Susan West; Greg Ousley, Mrs. Ousley, and two small children; Katherine Cummins, Reporter, for THE FULTON SUN; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Mayor Latham.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern.
Leo Green, 1306 Kathy Street, stated that he was bringing a complaint of the basketball hoops being placed on the street. He would like to see them removed or moved back off the roadway.
MINUTES:
The Council Minutes for March 25, 2008 were presented for approval.
Motion was offered by Councilman Benton and seconded by Councilwoman Chailland that minutes for March 25, 2008 be approved as presented. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
SUBJECTS OF DISCUSSION:
a) Presentation by Fulton High School Band Boosters Organization, represented by Joe Holt and Chuck Moore, Band Director; with a group of band members performing.
Three representatives from the band played a flute trio for the council.
Joe Holt, representing the Band Boosters, asked the city for a contribution to represent the state of Missouri in Washington, D.C., on July 4th, 2008. In exchange for the contribution, the band members will provide the following services for the city. The planting and maintaining of the flower planters located in the downtown area of Fulton; The undertaking of cleaning up of city parks after the ice storm; The Fulton High School Band to perform in concert at the annual Street Fair; and perform one additional concert during this year at the amphitheatre in Veteran's Park. The date will be designated at the band's discretion.
b) Presentations of Recognition to be made by the State Fire Marshall and Danie Moore, State Representative.
Danie Moore presented Todd Gray and Dan Berry, Fulton firefighters, a Proclamation from the State House of Representatives giving recognition for their acts of heroism.
Representative Moore also presented a Proclamation from the State House of Representatives to Greg Ousley for saving the life of Pauline Porter on Saturday, February 23, 2008 during a house fire. Mr. Ousley is a citizen of Fulton and was driving by the residence when he noticed it was on fire and entered the burning home to try and save whomever was inside.
The State Fire Marshall presented plaques to Greg Ousley, and firemen, Todd Gray and Dan Berry.
c) Presentations made by the Fulton Fire Department Firefighters and Fire Chief, Dean Buffington.
Todd Gray, on behalf of the Fulton Fire Department Firefighters Union presented a plaque to Greg Ousley for his heroism.
Dean Buffington, Fire Chief presented a plaque to Todd Gray and Dan Berry, Fulton firefighters, and to Greg Ousley.
d) Proclamation Presentation by Mayor Latham.
Mayor Latham presented a Proclamation, on behalf of the City of Fulton, in recognition and appreciation to Greg Ousley.
e) A representative from Ecumenical Ministries to address the council regarding a State of Missouri Emergency Shelter Grant for 2008, similar to the one applied for last year.
No one was present at this council meeting. Therefore Bill Johnson, Director of Administration, explained this application was like the one applied for last year and it would be a pass through for the city. A Resolution will be presented for approval regarding this grant later on in this council meeting.
RESOLUTIONS:
Resolution 2997 was presented and read by Councilwoman Digh.
Resolution 2997 - A Resolution certifying the votes cast in the Municipal Election held on April 8, 2008 (Copy is included in the official Resolution Book).
Motion was offered by Councilwoman Digh and seconded by Councilwoman Chailland to adopt Resolution 2997 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Resolution 2998 was presented and read by Councilwoman Gohring.
Resolution 2998 - A Resolution Authorizing the Mayor, on behalf of the City of Fulton, to sign all necessary documents to apply to the State of Missouri for an Emergency Shelter Grant for Ecumenical Ministries Wiley House and establishing an effective date (Copy is included in the official Resolution Book).
Motion was offered by Councilwoman Gohring and seconded by Councilman Moore to adopt Resolution 2998 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Resolution 2999 was presented and read by Councilwoman Chailland.
Resolution 2999 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to enter into an Agreement with the Fulton High School Band Boosters Organization for services to be rendered in 2008 and establishing an effective date (Copy is included in the official Resolution Book).
The council discussed the amount of money to be given to the Band Boosters in exchange for the work being contracted.
After some discussion, motion was offered by Councilman Benton and seconded by Councilman Bill to give the Fulton High School Band
Boosters $5,000.00 for their services. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
ORDINANCES:
Bill No. 1237 As Amended was read for the second time by Councilwoman Chailland.
Bill No. 1237 AS AMENDED - An Ordinance declaring city property to be surplus property, authorizing its sale and establishing an effective date (Copy is included in the official Ordinance Book).
Motion was offered by Councilwoman Chailland and seconded by Councilman Pautz to place Bill No. 1237 AS AMENDED for third reading at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Bill No. 1237 AS AMENDED was read for the third time by Councilwoman Chailland.
Motion was offered by Councilwoman Chailland and seconded by Councilman Pautz to place Bill No. 1237 AS AMENDED for final passage at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Roll call vote of members of the council was as follows: Bill, yes; Chailland, yes; Digh, yes; Gohring, yes; Moore, yes; Pautz, yes; and Benton, yes. Bill No. 1237 AS AMENDED having received the affirmative vote of seven members of the council and one member (Harris) absent, was declared passed by the President.
Bill No. 1238 was read for the second time by Councilman Bill.
Bill 1238 - An Ordinance Authorizing the Mayor, on behalf of the C.O.F., to Execute a Contract with the Missouri Highways & Transportation Commission Providing for an Additional $150,000.00 for Runway 5-23 Sealcoat, Taxilane & North Apron Reconstruction, Taxiway and South Apron Rehabilitation, & Acquire Land & Establishing an Effective Date (Copy is included in the official Ordinance Book).
Motion was offered by Councilman Bill and seconded by Councilwoman Chailland to place Bill No. 1238 for third reading at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Bill No. 1238 was read for the third time by Councilman Bill.
Motion was offered by Councilman Bill and seconded by Councilwoman Chailland to place Bill No. 1238 for final passage at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Roll call vote of members of the council was as follows: Chailland, yes; Gohring, yes; Digh, yes; Gohring, yes; Moore, yes; Pautz, yes; Benton, yes; and Bill, yes. Bill No. 1238 having received the affirmative vote of seven members of the council and one member (Harris) absent, was declared passed by the President.
Mayor Latham recessed the council at 7:22 p.m. and reconvened at 7:30 p.m.
NEW COUNCIL
OATH OF OFFICE:
The City Clerk issued the Oath of Office to the newly elected members of the council.
First Ward - Mike West
Second Ward - Allison Gohring
Third Ward - John Pautz
Fourth Ward - Steve Moore
RULES OF ORDER AND PROCEDURES:
The council was presented the Council Rules of Order and Procedures for adoption at this council meeting.
The City Clerk stated there was one change to these rules from last year. Article One - change is that the first regular meeting of the city council after each annual election shall be held on the following Tuesday in April. She also said that it was required by Charter to adopt the Rules of Order and Procedures by every newly elected council.
After some discussion, motion was offered by Councilman Benton and seconded by Councilwoman Digh to adopt the Council Rules of Order and Procedures as presented. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
ELECTION OF DEPUTY MAYOR:
Mayor Latham called for nominations for the position of Deputy Mayor for the ensuing term.
The nomination of Councilman Pautz was offered by Councilman Benton and seconded by Councilwoman Digh.
Motion was offered by Councilman Bill and seconded by Councilman Benton that nominations be closed and that Councilman Pautz be elected Deputy Mayor by acclamation. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
NEW BUSINESS:
a) Central Bank is requesting permission to hold their Annual Customer Appreciation Day on Wednesday, May 14th, 2008, from 11:00 a.m. to 2:00 p.m. by blocking off Ravine Street from 5th to 4th Streets from 6:00 a.m. to 2:30 p.m.
After some discussion, motion was offered by Councilman Pautz and seconded by Councilwoman Gohring to grant permission for this request as presented. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
b) First Christian Church is requesting permission to close 7th Street between Court and Market on Saturday, May 3rd, 2008 for a BBQ and Rummage Sale to be held on the parking lot AND they are requesting permission to close 7th Street between Court and Market on Sunday, June 15, 2008 for their 175th Anniversary Celebration.
After some discussion, motion was offered by Councilman Benton and seconded by Councilman West to grant this request as presented. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
c) Discussion of Wholesale Electric Rates.
Darrell Dunlap, Superintendent of Utilities, said he has been pricing electric power for the rest of this year and some for 2009. This involves a lot of money, so the administration wanted to update the council. Some months ago, the council gave permission to purchase as needed but this would be a long term (18 month) agreement. Mr. Dunlap stated the prices are very volatile at this time.
d) Update on the Downtown Water Main Project.
Greg Hayes, City Engineer, said he has met with the downtown merchants explaining the proposed water project. The first phase would be replacing 4th Street and up Court and this phase of construction would take approximately two weeks.
Three cut-in valves have been installed on Court Street to increase the reliability of the existing water system downtown.
The council discussed Mr. Green's request to remove the basketball hoops off the main thoroughfare of Cathy Street. Les Hudson, Code Enforcement, said his department would take care of this issue.
Councilman Moore said during a Traffic Commission meeting, the name change of Commercial Street was discussed and he asked for an update. Greg Hayes said that it would be renamed Ashton Circle West on the west end and Ashton Circle East on the east end.
RESOLUTIONS:
Resolution 3000 was presented and read by Councilman Benton.
Resolution 3000 - A Resolution of Recognition and Appreciation to Barbara Brents Chailland for her service on the city council. (Copy is included in the official Resolution Book).
Motion was offered by Councilman Benton and seconded by Councilman West to adopt Resolution 3000 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Resolution 3001 was presented and read by Councilman Bill.
Resolution 3001 - A Resolution authorizing the Mayor to sign, on behalf of the C.O.F., giving consent to William Woods University for the use of Industrial Bond Development Financing (Copy is included in the official Resolution Book).
Motion was offered by Councilman Bill and seconded by Councilwoman Digh to adopt Resolution 3001 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Resolution 3002 was presented and read by Councilman Pautz.
Resolution 3002 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to enter into a contract with Southern Ditching & Excavating, Inc., of St. Peters, MO, in the amount of $259,626.44 for the Taxiway & Apron Reconstruction Project at the Hensley Memorial Airport (Copy is included in the official Resolution Book).
Motion was offered by Councilman Pautz and seconded by Councilman Moore to adopt Resolution 3002 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Resolution 3003 was presented and read by Councilman Moore.
Resolution 3003 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to execute an Agreement for Professional Engineering Service with Bartlett & West Engineers, Jefferson City, MO., for a conceptual study of the Second Street Bridge Replacement Project for a maximum contract amount of $74,202.90 to be reimbursed to the City by MoDot (Copy is included in the official Resolution Book).
Motion was offered by Councilman Moore and seconded by Councilman Bill to adopt Resolution 3003 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
Resolution 3004 was presented and read by Councilman Bill.
Resolution 3004 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to execute an Aviation Project Consultant Agreement with Burns & McDonnell Engineering Company in the amount of $137,147.00.
Much discussion followed.
Motion was offered by Councilman Benton and seconded by Councilman West to table Resolution 3004 for the Administration to review and until the city is able to accept this agreement fully as presented. Motion carried with seven members of the council voting in favor and one member (Harris) absent.
APPOINTMENTS:
Mayor Latham said he had no appointments to be presented at this council meeting.
ANNOUNCEMENTS:
Mayor Latham said that Fulton Pride Day, is scheduled for Saturday, April 19, 2008 at 9:00 a.m. at the Amphitheatre in Veteran's Park.
The city clerk reminded citizens that Fulton Spring Clean-up begins April 21st - 25th. Pick-up will be on the citizen's usual day of trash removal. No white goods or yard waste will be accepted.
EXECUTIVE SESSION:
Mayor Latham said there was no need for an executive session at this council meeting.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman Pautz and seconded by Councilwoman Digh to adjourn this meeting. Motion carried with seven members of the council voting in favor, one member (Harris) absent, and the meeting adjourned at 8:25 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk