CITY COUNCIL MINUTES
APRIL 24, 2007
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, April 24, 2007, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:30 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Chailland; Digh; Gohring; Harris; and Pautz. Absent were councilmembers Bill and Moore. Also present were Matt Harline, Assistant to the Director of Administration; Les Hudson, Code Enforcement Officer; J. C. Miller, Solid Waste Manager; Dean Buffington, Fire Chief; Kathy Holschlag, Interim Chief Financial Officer; Darrell Dunlap, Superintendent of Utilities; Greg Hayes, City Engineer; Sherri Redmon, Human Resource Director; Sharon Cleveland, Purchasing Agent; Roger Kempker; Richard Ellyson; Michael Miller; Justin Ellyson; Dave Babel; Dale Nichols; Mark Sommerhauser, Reporter for THE FULTON SUN; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Councilman Benton.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern.
Justin Ellyson and Michael Miller, representatives from Boy Scout Troop 50 were present as they are working on their community service merit badge award.
Roger Kempker, 1515 Highland, said he wished to address the council on the new yard waste bag policy. He said they cost 25 cents a bag and they don't even fit on the lawn mower.
He offered several solutions such as a compromise whereby plastic bags can be used in the fall and/or have a convenient compost area open to the public and/or allow the burning of leaves and/or buy a truck that would pick up leaves.
MINUTES:
The council meeting minutes for April 10, 2007 were presented for approval.
Motion was offered by Councilwoman Chailland and seconded by Councilman Harris that council meeting minutes for April 10, 2007 be approved as presented. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
FINANCIALS:
The Financials for the month of March 2007 were listed on the agenda to be presented for approval, and Kathy Holschlag, Chief Financial Officer, was present to answer any questions from the council.
The Financials for March 2007 were presented for approval and discussion followed.
Motion was offered by Councilman Pautz and seconded by Councilwoman Gohring that Financials for March 2007 be approved as presented. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
DIRECTOR OF ADMINISTRATION REPORT FOR MARCH:
The Director of Administration Report for March was presented to the council for review. Bill Johnson said he or any of the department heads at this meeting would answer any questions from the council.
Bill Johnson, Director of Administration, said that Pride Day was very successful and with great citizen participation.
Greg Hayes, City Engineer, gave an update on the work being done on the Nichols Street Parking Lot. The water, sewer, electric and gas line are all in and the city will be contacting the telephone company regarding their lines. The city will advertise in mid-May and the contract should be back to the council for approval in mid-June.
Motion was offered by Councilman Harris and seconded by Councilman Pautz to accept the Director of Administration Report for the month of March as presented. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
OLD BUSINESS:
There was none.
NEW BUSINESS:
a) Discussion of the City Council commitment of County Road and Bridge Tax funds distributed to the City of Fulton in the estimated amount of $52,861.83.
This discussion was held on the annual payment the county gives the city as a portion of the county road and bridge tax collected within the city. The city needs council approval for these funds being used towards the widening of Business 54 later on this summer.
Motion was offered by Councilman Harris and seconded by Councilwoman Chailland to authorize this reimbursement to the city for the widening of the shoulders of Business 54 throughout the community. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Councilman Benton suggested extending Tennyson Road to Route O as it would be a good access for the city and working with the county and state for a long range plan.
b) Discussion and permission needed on the request from Central Bank to hold their annual Customer Appreciation Day on Thursday, May 17th, and blocking off Ravine Street from 5th Street to 4th Street from 6:00 a.m. to 2:30 p.m.
Motion was offered by Councilman Pautz and seconded by Councilwoman Digh to grant permission for this request as presented. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
c) Discussion and permission needed on the request from the Kingdom Pilot's Association to host their annual Pancake Breakfast on Saturday, May 19, 2007 from 7:30 a.m. to 1:00 p.m.
Motion was offered by Councilman Pautz and seconded by Councilman Benton to grant permission for this request as presented. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
d) The Local Records Program Disposition List of the Fulton Police Department has met their retention schedule and is asking the council for permission to destroy a designated set of records.
Motion was offered by Councilwoman Chailland and seconded by Councilwoman Gohring that this request be approved as presented. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
e) Discussion of the Fire Department.
Bill Johnson explained that Fire Chief Dean Buffington has been planning on adding an assistant chief for several months and he just completed giving the captain's test and three firemen passed the exam. The department has three captain's candidates and the present captain at this time would be made the assistant chief. There would not be any additional funds expended as the current captain is paid for 2496 hours a year plus overtime, and the new assistant chief would be paid for 2080 hours a year but not eligible for overtime. With the addition of a station on the south end of town, this would be the ideal time to add an assistant chief so they would have senior management at both locations throughout the day.
Motion was offered by Councilwoman Chailland and seconded by Councilman Pautz to approve this plan as proposed. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
f) Update from LeRoy Benton, council liaison, on the Utility Board meeting held on Monday, April 23rd.
Councilman Benton said that ten megawatts of power have been purchased for July and August @ $9.75 per unit.
The board reviewed and discussed the proposed Commercial deposit policy. After some discussion, the board passed a motion to recommend this proposed commercial deposit policy and ordinance be written and presented to the council for final approval. This policy and ordinance will be presented to the council at the next regularly scheduled council meeting.
Darrell Dunlap, Superintendent of Utilities, presented a Mutual Aid Charges policy to the utility board for review and discussion. Upon review and motion to accept, the board approved this proposed policy.
g) Update on the Historic Preservation Commission meeting held on
Tuesday, April 17th by Councilman Harris, council liaison.
The commission further discussed on adopting a policy to promote historic preservation.
They agreed upon setting a six month period in which to enroll and apply for historic identification and this would be advertised in the newspaper and promotionals run. The celebration and the awarding of the plaques would be held in May since May is designated as National Historic Preservation Month.
The commission discussed the placement of professional advisory members on the commission. The commission suggested having architects, contractors, engineers and realtors. At the next meeting, members will bring names of individuals that fit in these categories for further discussion and review.
At the next meeting, the commission will review the current maps of historic districts to compare them to the National Historic Register district boundaries in Fulton.
RESOLUTIONS:
Resolution 2867 was presented and read by Councilwoman Gohring.
Resolution 2867 - A Resolution Authorizing the Mayor, on behalf of the C.O.F., to make application and sign all necessary documents to apply to FEMA through the Department of Homeland Security for two (2) Assistance to Firefighter Grants for 2007.(Copy is included in the official Resolution Book).
Motion is offered by Councilwoman Gohring and seconded by Councilman Harris to adopt Resolution 2867 at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Resolution 2868 was presented and read by Councilman Harris.
Resolution 2868 - A Resolution Authorizing the Mayor, on behalf of the C.O.F., to enter into a Contract with Weathercraft Roofing, Inc., Jefferson City, MO., in the amount of $40,434.00 for installation of a new roof for the fire station (Copy is included in the official Resolution Book).
Motion is offered by Councilman Harris and seconded by Councilwoman Digh to adopt Resolution 2868 at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Resolution 2869 was presented and read by Councilman Pautz.
Resolution 2869 - A Resolution Authorizing the Mayor, on behalf of the C.O.F., to enter into a Contract with Bill Sullivan Excavation, Silex Missouri, in the amount of $78,000.00 for the 2007 State Highway Boring Contract (Copy is included in the official Resolution Book).
Motion is offered by Councilman Pautz and seconded by Councilwoman Chailland to adopt Resolution 2869 at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
ORDINANCES:
Bill No. 1195 was presented and read for the first time by Councilman Benton.
Bill No. 1195 - An Ordinance Authorizing the Mayor & City Clerk, on behalf of the C.O.F.,to execute a contract between the C.O.F., and the Collector & County Commissioners of Callaway County, relating to the collection of taxes.
Motion was offered by Councilman Benton and seconded by Councilman Pautz to place Bill No. 1195 for second reading at the next regularly scheduled council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Bill No. 1191 was read for the second time by Councilman Harris.
Bill No.1191 - An Ordinance of the City Council of Fulton, MO., approving the First Amendment to the First Amended & Restated Fulton So. Business 54 Tax Increment Financing Plan, Approving a Redevelopment Project Area within the Redevelopment area and Adopting Tax Increment Financing, Designating a Developer and Approving Execution of a Redevelopment Agreement (Copy is included in the official Ordinance Book).
Motion was offered by Councilman Harris and seconded by Councilman Pautz to place Bill No. 1191 for third reading at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Bill No. 1191 was read for the third time by Councilman Harris.
Motion was offered by Councilman Harris and seconded by Councilman Pautz to place Bill No. 1191 for final passage at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Roll call vote of members of the council was as follows: Chailland, yes; Digh, yes; Gohring, yes; Harris, yes; Pautz, yes; and Benton, yes. Bill No. 1191 having received the affirmative vote of six members of the council, two members (Bill and Moore) absent, was declared passed by the President of the council.
Bill No. 1192 was read for the second time by Councilwoman Chailland.
Bill No.1192 - An Ordinance approving the Final Plat for Oak Park Subdivision (Copy is included in the official Ordinance Book).
Motion was offered by Councilwoman Chailland and seconded by Councilman Harris to place Bill No. 1192 for third reading at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Bill No. 1192 was read for the third time by Councilwoman Chailland.
Motion was offered by Councilwoman Chailland and seconded by Councilman Benton to place Bill No. 1192 for final passage at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Roll call vote of members of the council was as follows: Digh, yes; Gohring, yes; Harris, yes; Pautz, yes; Benton, yes; and Chailland, yes. Bill No. 1192 having received the affirmative vote of six members of the council, two members (Bill and Moore) absent, was declared passed by the President of the council.
Bill No. 1193 was read for the second time by Councilman Benton.
Bill No.1193 - An Ordinance Re-classifying under the Zoning Ordinance certain land known as 1101 West 7th Street from R-1 Residential to C-2 Commercial (Copy is included in the official Ordinance Book).
Motion was offered by Councilman Benton and seconded by Councilman Pautz to place Bill No. 1193 for third reading at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Bill No. 1193 was read for the third time by Councilman Benton.
Motion was offered by Councilman Benton and seconded by Councilwoman Gohring to place Bill No. 1193 for final passage at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Roll call vote of members of the council was as follows: Gohring, yes; Harris, yes; Pautz, yes; Benton, yes; Chailland, yes; and Digh, yes. Bill No. 1193 having received the affirmative vote of six members of the council, two members (Bill and Moore) absent, was declared passed by the President of the council.
Bill No. 1194 was read for the second time by Councilwoman Digh.
Bill No.1194 - An Ordinance Dedicating a certain street right of way as West 13th Street located in the C.O.F., and establishing an effective date (Copy is included in the official Ordinance Book).
Motion was offered by Councilwoman Digh and seconded by Councilman Pautz to place Bill No. 1194 for third reading at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Bill No. 1194 was read for the third time by Councilwoman Digh.
Motion was offered by Councilwoman Digh and seconded by Councilman Pautz to place Bill No. 1194 for final passage at this council meeting. Motion carried with six members of the council voting in favor and two members (Bill and Moore) absent.
Councilman Moore arrived at 7:35 p.m.
Roll call vote of members of the council was as follows: Harris, yes; Pautz, yes; Benton, yes; Chailland, yes; Digh, yes; and Gohring, yes. Bill No. 1194 having received the affirmative vote of six members of the council, two members (Bill and Moore) absent, was declared passed by the President of the council.
APPOINTMENTS:
Mayor Latham submitted the name of James McCall to be appointed to the Airport Advisory Board.
Motion was offered by Councilman Benton and seconded by Councilman Pautz to approve the appointment of James McCall to the Airport Advisory Board as submitted. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
ANNOUNCEMENTS:
If anyone in the community is interested in serving on one of the city board or commissions, please contact Mayor Latham or the City Clerk at City Hall.
Mayor Latham said that approximately 25-40 Westminster College students raised approximately $1500 and worked at the Animal Shelter doing landscaping and making general improvements on April 15th. He congratulated them and said the city appreciates all their work and generosity.
Mayor Latham said that he was going to hush the rumors and state that he is not closing Tanglewood Golf Course at this time. However, he would like to dedicate a future work session on Tanglewood at budget preparation time.
The council suggested a change in the signage at Tanglewood promoting that it is not a private golf course. More discussion will be later.
Mayor Latham thanked Bill Johnson and his staff for his first two weeks in office, as they have been very helpful.
EXECUTIVE SESSION:
There was no need of an executive session at this council meeting.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilwoman Chailland and seconded by Councilman Pautz to adjourn this meeting. Motion carried with seven members of the council voting in favor, one member (Bill) absent, and the meeting adjourned at 7:40 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk