CITY COUNCIL MINUTES
APRIL 29, 2008
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, April 29, 2008, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:33 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Digh; Gohring; Harris; Moore; Pautz; and West, yes. Absent was Councilman Bill. Also present were Matt Harline, Assistant to the Director of Administration; Darrell Dunlap, Superintendent of Utilities; Les Hudson, Code Enforcement Officer; Dean Buffington, Fire Chief; Kathy Holschlag, Chief Financial Officer; Greg Hayes, City Engineer; J. C. Miller, Solid Waste Manager; Sharon Cleveland, Purchasing Agent; Sherri Redmon, Human Resources Director; Clay Caswell, Parks & Recreation Director; Dale Lewis; Ray Brown; George Ladlie; Wayne Lowen; Billy Hovey; Bob Hansen; Gene Hamilton; Marcia Hamilton; Linda Hansen; David Humphrey; John O. Bell; Jerrie Bell; James M. McCall; Katherine Cummins, reporter for The Fulton Sun; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Mayor Latham.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern.
Jim McCall, 1415 Kingswood, thanked the city for the Annual Clean-up Day and for the support shown on the MoDot and City of Fulton partnership of the airport project.
Dr. McCall asked permission to hold the Annual Kingdom Pilot's Association Pancake Breakfast and Fly-in on Saturday, May 18th from 7:30 a.m. to 2:00 p.m.
Wayne Chailland, 718 Kleewood, thanked Mayor Latham, Bill Johnson, and Greg Hayes, City Engineer; for all their work and asked the council for their support on the MoDot/City partnership of the airport project.
MINUTES:
The council meeting minutes for April 15, 2008 were presented for approval.
Motion was offered by Councilman Pautz and seconded by Councilman Moore that council meeting minutes for April 15, 2008 be City approved as presented. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
FINANCIALS:
The Financials for the month of March 2008 were presented for approval and Kathy Holschlag, Chief Financial Officer, was present to answer any questions from the council.
After some review and discussion, motion was offered by Councilman Benton and seconded by Councilwoman Digh to accept the March Financials as presented. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
DIRECTOR OF ADMINISTRATION REPORT FOR MARCH:
The Director of Administration Report for March was presented to the council for review. Bill Johnson said he or any of the department heads at this meeting would answer any questions from the council.
The council discussed problems with inventory at the golf course. The administration is addressing the problems of training and communication.
Upon review, motion was offered by Councilman Benton and seconded by Councilman Pautz to accept the Director of Administration Report for March. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
The council discussed the request from the Kingdom Pilot's Association Annual Breakfast and Fly-in on Saturday, May 18th.
Motion was offered by Councilman West and seconded by Councilman Moore to grant permission for this request as stated. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
OLD BUSINESS:
There was no old business to bring before the council at this meeting.
NEW BUSINESS:
a) Dr. Robert Hansen, Westminster College, will address the council on the City becoming a "Sister City" to Kibungo, Rwanda.
Wayne Lowen, Chief Financial Officer of Westminster College, introduced Bob Hansen who founded the Fight for the Children and is establishing children clinics in East Africa and is seeking support for a partnership with the city with no monetary donation required. He distributed a brochure on "Fight for the Children" to the council.
Georgia Ladlie, Rotary representative, said the Rotary is joining in this project and encouraged the city to do the same.
After some discussion, motion was offered by Councilman Moore and seconded by Councilman Harris to allow the city to endorse the Fight for the Children Project in Kibungo, Rwanda, by becoming a "Sister City." Motion carried with seven members of the council voting in favor and one member (Bill) absent.
b) Dale Lewis, President of the Historic Preservation Commission, will present the Court Street properties and ask for approval to become "Identified Historic Properties."
Dale Lewis presented the following nine properties for approval as identified historic properties as recommended by the Historic Preservation Commission:
712 Court Street owned by Larry and Linda Smith
804 Court Street owned by Brian and Constance Oliver
809 Court Street owned by Irislee Prada
815 Court Street owned by Steve and Julia Matthews
824 Court Street owned by Bill and Vickie Randall
829 Court Street owned by Dan & Kaye Melgren
834 Court Street owned by Martha Bell
907 Court Street owned by Jerry and Inessa Morelock
909 Court Street owned by George and Barbara Binger
917 Court Street owned by Barney and Jane Forsythe
Motion was offered by Councilwoman Gohring and seconded by Councilman West to approve the above stated nine properties as Identified Historic Properties. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
c) Jim Dodson was unable to attend this meeting but will be at the May 13th council meeting.
d) Asking for a motion to approve the 2007 County Road and Bridge Property Tax reimbursement to the City of Fulton from Callaway County Commissioners in the amount of $60,434.00 to be applied to the repair and resurface of Westminster Avenue from 11th Street to Crestwood Drive, and Collier Lane from Bs. 54 South to Lynn Avenue as funds will allow.
After some discussion, motion was offered by Councilman Harris and seconded by Councilman Pautz to authorize the city to use the 2007 County Road and Bridge Property Tax reimbursement for the repair and resurfacing of Westminster Avenue from 11th Street to Crestwood Drive, and Collier Lane from Bs. 54 South to Lynn Avenue as the funds will allow. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
e) Discussion of the 2008 Asphalt Overlay Project.
Greg Hayes, City Engineer, referred to the hand-out in the council packet.
Bill Johnson said this was the proposed asphalt program and referred to the $250,000 in the budget. But with the FEMA/SEMA money and the cell phone litigation monies coming in, more asphalt can be done subject to council approval.
Motion was offered by Councilman Pautz and seconded by Councilman Benton to authorize the administration to proceed with mailing out the bid. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
f) Update from LeRoy Benton, council liaison, on the Utility Board meeting held on Monday, April 28th.
The board discussed the ever rising natural gas rates and electric rates. It was noted this is the first time in twelve years the city has purchased power from Ameren.
The downtown water/sewer project is in progress.
The Route O lift station has had problems for a long time but the State Hospital realizes they have a responsibility and they will now monitor and assist in the clean-up.
g) Update from Tom Harris, council liaison, on the Historic Preservation Commission meeting held on Tuesday, April 22nd.
The commission discussed decorative lighting for West 7th Street with Kevin Cunningham, Supervisor of the Electric Department. They discussed proposed costs based on the single globe light fixture. Kevin will contact the light fixture manufacturer and obtain exact costs and ask for a lighting study to be done on West 7th Street. More information at the next meeting.
A reception will be held prior to the May 27th council meeting for the all property owners that have been approved as Identified Historic Properties.
RESOLUTIONS:
Resolution 3005 was presented and read by Councilman Harris.
Resolution 3005 - A Resolution Authorizing the Mayor, on behalf of the C.O.F., to execute an Agreement with Richard A. Comi, d/b/a The Center for Municipal Solutions, as a Consultant for the purpose of assisting, advising and representing the city on matters relating to the preparation of a wireless telecommunications facilities local ordinance and reviewing and analyzing applications received by he city for wireless telecommunications facilities, inspections and lease negotiations, and establishing an effective date (Copy is included in the official Resolution Book).
Motion was offered by Councilman Harris and seconded by Councilman Moore to adopt Resolution 3005 at this evening's council meeting. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
Resolution 3006 was presented and read by Councilman West.
Resolution 3006 - A Resolution authorizing the Organization and Execution of all documents and the expenses necessary to allow for the funding creating a Non-Profit Public Benefit Corporation, known as the Fulton Community Improvement Corporation, and establishing an effective date (Copy is included in the official Resolution Book).
Upon some discussion, motion was offered by Councilman Benton and seconded by Councilwoman Gohring to allow the Mayor to appoint two (2) councilmembers to the Fulton Community Improvement Corporation, with council approval. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
Motion was offered by Councilman West and seconded by Councilman Pautz to adopt Resolution 3006 at this evening's council meeting. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
Motion was offered by Councilman Benton and seconded by Councilwoman Gohring to take Resolution 3004 off the table for further discussion at this council meeting. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
Greg Hayes, City Engineer said that negotiations with Burns & McDonnell have been successful into reducing the cost in the Agreement to $86,764.00.
Resolution 3004 was read by Councilman Harris.
Resolution 3004 - A Resolution authorizing the Mayor, on behalf of the C.O.F., to execute an Aviation Project Consultant Agreement with Burns & McDonnell Engineering Company in the amount of $86,764.00 (Copy is included in the official Resolution Book).
Motion was offered by Councilman Harris and seconded by Councilman Pautz to adopt Resolution 3004 at this evening's council meeting. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
ORDINANCES:
There were no ordinances to be presented to the council at this meeting.
APPOINTMENTS:
Mayor Latham said he had no appointments to be presented at this council meeting.
ANNOUNCEMENTS:
The city clerk reminded the council of the City Surplus Property Sale on Saturday, May 3rd at the warehouse facilities.
EXECUTIVE SESSION:
Councilman Moore requested an executive session and Mayor Latham asked for a motion.
There was a need for an executive session at this council meeting pursuant to Section 610.021 of the Missouri State Statutes under the following:
To discuss hiring, firing, disciplining or promotion of employee of a public governmental body.
To discuss or deal with lease, purchase or sale of real estate.
Motion to enter Executive Session was offered by Councilman Pautz and seconded by Councilman Harris. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
Roll call to enter Executive Session was read as follows: Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; and Benton, yes. Absent was Councilman Bill.
The council entered Executive Session at 8:10 p.m.
Motion to exit Executive Session was offered by Councilman Pautz and seconded by Councilwoman Gohring. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
Roll call to exit Executive Session was read as follows: Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; Benton; yes; and Digh, yes. Absent was Councilman Bill.
The council exited Executive Session at 8:28 p.m.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman Pautz and seconded by Councilwoman Digh to adjourn this meeting. Motion carried with seven members of the council voting in favor, one member (Bill) absent, and the meeting adjourned at 8:29 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk