CITY COUNCIL MINUTES
JULY 24, 2007
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, July 24, 2007, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:30 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Bill; Digh; Gohring; Harris; Moore; and Pautz. Absent was Councilwoman Chailland. Also present were Matt Harline, Assistant to the Director of Administration; Darrell Dunlap, Superintendent of Utilities; Les Hudson, Code Enforcement Officer; Dean Buffington, Fire Chief; Kathy Holschlag, Interim Chief Financial Officer; Greg Hayes, City Engineer; J. C. Miller, Solid Waste Manager; Sherri Redmon, Human Resource Director; Sharon Cleveland, Purchasing Agent; Nancy Lewis; William Branch; Janet Branch; Dennis Byler; Madalyn Maddox; Priscilla Linn; Yvonne Linn; Eileen Sickman; Karen Dungan; Robin Teel; Gary Teel; Michelle Partington; Lyn Partington; Margot McMillen; Garry Vaught; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Mayor Latham.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern.
Garry Vaught, Downtown Revitalization Committee; thanked the city for all the work being done in the Nichols Street Parking Lot. He realizes this project has gone over-budget but would like to have the stamped concrete placed next to the buildings, rather than just plain ordinary concrete.
Jan Branch, 1933 Lake Drive; was present to address the issue of rezoning 1900 Lake Drive from Residential-1 to Residential-3. She distributed a petition of residents who are opposed to this issue and feel as though the city would be spot-zoning.
Eileen Sickman, 1910 Lake Drive; is opposed to the proposed re-zoning as the residents want it to remain a single family neighborhood.
Margot McMillen, Callaway Food Circle; thanked the city for allowing the Farmer's Market to be located at the Covered Bridge Parking Lot three times a week during the growing season.
She announced that the Tomato Festival will be held on August 18, 2007 from 8:00 a.m. to 12:00 noon and asked permission to have use of the walking trail and the covered bridge.
Mayor Latham asked the council for a motion to amend the agenda to add a 9)e, discussion and proposed motion for permission on this request. Motion was offered by Councilman Harris and seconded by Councilman Benton to amend the council agenda to add item 9)e. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
MINUTES:
The council meeting minutes for June 26, 2007 were presented for approval.
Motion was offered by Councilwoman Digh and seconded by Councilman Pautz that council meeting minutes for June 26, 2007 be approved as presented. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
The council meeting minutes for July 10, 2007 were presented for approval.
Motion was offered by Councilman Pautz and seconded by Councilman Bill that council meeting minutes for July 10, 2007 be approved as presented. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
FINANCIALS:
The Financials for the month of June 2007 were listed on the agenda to be presented for approval, and Kathy Holschlag, Chief Financial Officer, was present to answer any questions from the council.
After some discussion and review, motion was offered by Councilman Harris and seconded by Councilman Pautz that Financials for June 2007 be approved as presented. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
DIRECTOR OF ADMINISTRATION REPORT FOR JUNE:
The Director of Administration Report for June was presented to the council for review. Bill Johnson said he or any of the department heads at this meeting would answer any questions from the council.
Councilman Pautz asked if J.C., Solid Waste Manager, could put on his monthly total tonnage report, a separation of what was city generated and county generated.
Motion was offered by Councilman Benton and seconded by Councilman Pautz to accept the Director of Administration Report for the month of June as presented. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
OLD BUSINESS:
There was none.
NEW BUSINESS:
a) Discussion of Revisions for the Parking Lease Agreement.
Greg Hayes, City Engineer; went over the proposed revisions to the Parking Lease Agreement. This handout showed the existing agreement and the proposed.
The council discussed vehicles being towed, better signage, and if this agreement covered twenty-four hours, seven days a week. Councilman Moore expressed his concerns that our residents would not have any considerations during festivals or community events.
After much discussion, motion was offered by Councilman Moore and seconded by Councilman Harris to add to the proposed agreement, 3) This entitles the Renter to access to their space twenty-four hours a day seven days a week except for special events as designated by the Mayor and City Council and only motorized vehicles may be parked in these designed rental spaces. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
b) Update from Darrell Dunlap, Superintendent of Utilities, on the Utility Board meeting held on Monday, July 23rd.
The board reviewed and approved the board minutes; reviewed and accepted the Utility Financial Statements for June; reviewed and accepted the Utility Department's Monthly Report and the Superintendent of Utilities Report.
Darrell said the natural gas prices are stable through December 2007.
The Utility Board recommended to the city council that a letter be written to Alliance Water Resources to not renew the water contract.
c) Update from Tom Harris, council liaison, on the Historic Preservation Commission Meeting held on Tuesday, July 17th.
An election of officers for the commission was held and Dale Lewis was elected President and Joyce Metcalf was elected Vice-President.
Nancy Lewis, Executive Director of the Kingdom of Callaway Chamber of Commerce, was present at this meeting and thanked the city Engineering Department for making all the maps to submit for National Historic Designation of the downtown Fulton district.
The commission studied the maps whereby it was noted that the national historic designation map boundaries are different than the city's designated boundaries of historic districts. They discussed changing the city's maps to match those of the National Historic maps. The commission unanimously decided to leave the city historic boundary maps as the Master Plan designates.
The commission decided on a sign to be placed on the Market Street Parking Lot to read as follows: "Market Street Parking for Historic Downtown Fulton". Les will have a sample to present at the next council meeting with a recommendation from the commission for final approval.
d) Update from Steve Moore, council liaison, on the Traffic Commission meeting held on Tuesday, July 17th.
The Traffic Commission discussed the request received from Westminster College inquiring about the city constructing a sidewalk on the south side of the bridge on West 7th Street.
The city engineer will check into a BEAP grant to study this and this issue will be brought back at a future commission meeting.
No action was taken on the issue of parking along West Avenue from 9th to 10th Streets or on the flashing yellow lights on weekends.
The city engineer will check with Wilma Jones, a citizen on West 7th Street regarding the broken curbs when the road was recently repaired and re-surfaced.
e) The Fulton Tomato Festival.
The Fulton Tomato Festival will be held on August 18th and they are requesting permission to use the Covered Bridge and the Farmer's Market Lot to hold this event.
After some discussion, motion was offered by Councilman Pautz and seconded by Councilman Moore to grant permission for this request as presented. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
The council asked for this committee to come back to the next city council meeting with more information about the Fulton Tomato Festival.
RESOLUTIONS:
Resolution 2876 was presented and read by Councilman Bill
Resolution 2876 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to file an Application with the Missouri Department of Natural Resources, State Revolving Fund Program for loans under the Missouri Safe Drinking Water Law (Section 640.RSMo) and establishing an effective date (Copy is included in the official Resolution Book).
Motion was offered by Councilman Bill and seconded by Councilwoman Digh to adopt Resolution 2876 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
Resolution 2877 was presented and read by Councilman Moore.
Resolution 2877 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to execute a contract between the City of Fulton and the Missouri Highway & Transportation Commission for the relocation of the existing entrance of Country Meadows Drive off Route F, and establishing an effective date (Copy is included in the official Resolution Book).
Motion was offered by Councilman Moore and seconded by Councilman Harris to adopt Resolution 2877 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
Resolution 2878 was to be presented and read by Councilman Benton.
Bill Johnson asked the council to postpone this Resolution until the next council meeting upon William Woods University's review of the proposed Memorandum of Agreement.
After some discussion, motion was offered by Councilman Harris and seconded by Councilman Pautz to postpone Resolution 2878 upon William Woods University given the opportunity to review the proposed Memorandum of Agreement. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
Resolution 2879 was presented and read by Councilman Pautz.
Resolution 2879 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to enter into a Contract with Ecton Construction of Montgomery City. Missouri, for improvements to the Nichols Street Parking Lot (Copy is included in the official Resolution Book).
Bill Johnson asked the council if they wanted to spend $4,000 on colored stamped concrete and spend $9,800 on landscaping or let buildings and grounds do it in-house.
After some discussion, motion was offered by Councilman Bill and seconded by Councilwoman Gohring to accept the alternate bid #1 of an additional $4,000 on colored stamped concrete at a cost of the total bid of $169,455.38. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
Motion was offered by Councilman Pautz and seconded by Councilman Moore to adopt Resolution 2879 at this council meeting. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
ORDINANCES:
Bill No. 1204 was presented and read for the first time by Councilman Harris.
Bill No. 1204 - An Ordinance Authorizing Amendments to the C.O.F. Budget for the fiscal year 2006 as outlined by Article VIII, Financial Procedure, Section 8.8, Amendments After Adoption, paragraph (C), Transfer of Appropriations, Fulton City Charter, and establishing an effective date.
Motion was offered by Councilman Harris and seconded by Councilwoman Digh to place Bill No. 1204 for second reading at the next regularly scheduled council meeting. Motion carried with seven members of the council voting in favor and one member (Bill) absent.
APPOINTMENTS:
Mayor Latham presented a list of the following appointments to the council for approval at this council meeting.
Shad Salmons Board of Adjustment
Ron Taylor Park Board
Shane Clines Park Board
Craig Snethen Park Board
Don Masek Personnel Board
Bobby Washington Fulton Housing
Glenn Acree Fulton Housing
Don Woodson Utility Board
Wayne Lowen Utility Board
Rita Richmond Human Rights Commission
Gail Legge Historic Preservation Commission
Wayne Legge Historic Preservation Commission
Motion was offered by Councilman Bill and seconded by Councilwoman Gohring to approve the appointments as presented by Mayor Latham. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
ANNOUNCEMENTS:
There were no announcements to be made at this council meeting.
EXECUTIVE SESSION:
There was a need for an executive session at this council meeting pursuant to Section 610.021 of the Missouri State Statutes under the following:
c) To discuss or deal with lease, purchase or sale of real estate.
Motion to enter Executive Session was offered by Councilman Pautz and seconded by Councilwoman Digh. Motion carried with seven members of the council voting in favor and one member (Chailland) absent.
Roll call to enter Executive Session was read as follows: Bill, yes; Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; and Benton, yes.
The council entered Executive Session at 8:09 p.m.
Motion to exit Executive Session was offered by Councilman Harris and seconded by Councilwoman Gohring. Motion carried with seven members of the council voting in favor, and one member (Chailland) absent.
Roll call to exit Executive Session was read as follows: Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; Benton; yes; and Gohring, yes.
The council exited Executive Session at 8:27 p.m.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman Pautz and seconded by Councilwoman Digh to adjourn this meeting. Motion carried with seven members of the council voting in favor, one member (Chailland) absent, and the meeting adjourned at 8:28 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk