CITY COUNCIL MINUTES
AUGUST 26, 2008
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, August 26, 2008, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:30 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Bill; Digh; Gohring; Harris; Moore; Pautz; and West. Also present were Matt Harline, Assistant to the Director of Administration; Darrell Dunlap, Superintendent of Utilities; Les Hudson, Code Enforcement Officer; Dean Buffington, Fire Chief; Kathy Holschlag, Chief Financial Officer; Greg Hayes, City Engineer; J. C. Miller, Solid Waste Manager; Sharon Cleveland, Purchasing Agent; Sherri Redmon, Human Resources Director; Clay Caswell, Parks & Recreation Director; Nancy Lewis; Martin Northway; a reporter for The Fulton Sun; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Mayor Latham.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern. There were none.
PUBLIC HEARING:
Mayor Latham announced there was a need for a Public Hearing at this council meeting.
The purpose of this hearing is to certify the rate of levy for property taxes for the 2008 tax year.
This hearing was declared open at 6:33 p.m.
There will be three calls issued for anyone wishing to speak in opposition of the matter being considered.
First call, is there anyone present who wishes to speak in opposition of this proposed rate of levy tax? There was none.
Second call, is there anyone present who wishes to speak in opposition of this proposed rate of levy tax? There was none.
Third and final call, is there anyone present who wishes to speak in opposition of this proposed rate of levy tax? There was none.
There will now be three calls issued for anyone wishing to speak in favor of the matter being considered.
First call, is there anyone present who wishes to speak in favor of this proposed rate of levy tax? There was none.
Second call, is there anyone present who wishes to speak in favor of this proposed rate of levy tax? There was none.
Third and final call, is there anyone present who wishes to speak in favor of this proposed rate of levy tax? There was none.
This Public Hearing was declared closed at 6:35 p.m.
MINUTES:
The council meeting minutes for July 22, 2008 were presented for approval.
Motion was offered by Councilman Harris and seconded by Councilwoman Digh that council meeting minutes for July 22, 2008 be approved as presented. Motion carried with all eight members of the council voting in favor.
The council meeting minutes for August 12, 2008 were presented for approval.
Councilman Pautz noted on page three, paragraph eight, that the line "this property is owned by the Yatho's" should be amended to read ".........Jatho's."
Motion was offered by Councilman Bill and seconded by Councilwoman Gohring that council meeting minutes for August 12, 2008 be approved as amended. Motion carried with all eight members of the council voting in favor.
FINANCIALS:
The Financials for the month of July 2008 were presented for approval and Kathy Holschlag, Chief Financial Officer, was present to answer any questions from the council.
After some review and discussion, motion was offered by Councilman Pautz and seconded by Councilwoman Digh to accept the July Financials as presented. Motion carried with all eight members of the council voting in favor.
DIRECTOR OF ADMINISTRATION REPORT FOR JULY:
The Director of Administration Report for July was presented to the council for review. Bill Johnson said he or any of the department heads at this meeting would answer any questions from the council.
Councilman Moore suggested that department heads reduce the material contained within the DOA report as he noticed that it is becoming very lengthy. He appreciated all the information contained within and thanked the department heads for all their work.
Upon review, motion was offered by Councilman Pautz and seconded by Councilman Moore to accept the Director of Administration Report for July. Motion carried with all eight members of the council voting in favor.
OLD BUSINESS:
There was no old business to discuss at this council meeting.
NEW BUSINESS:
a) Martin Northway, a member of the Kingdom of Callaway Civil War Heritage, will be present to discuss their request to place an Interpretive Panel in Hockaday Park.
Clay Caswell, Parks & Recreation Director introduced Martin Northway to the council.
Mr. Northway thanked the council for this opportunity to make this request which has been approved and recommended to the council from the Park Board.
After some discussion, motion was offered by Councilman Moore and seconded by Councilman Bill to grant the Kingdom of Callaway Civil War Heritage permission to place an Interpretive Panel in Hockaday Park. Motion carried with all eight members of the council voting in favor.
b) Discussion of the Request for Proposal on the property at Tennyson Road and Business 54.
Bill Johnson said that one proposal had been received and he felt it was a good one. Since it was a RFP, the council could change anything they wanted. An Ordinance will be presented to the council later on in the meeting.
c) Review of the written request from the Chamber of Commerce regarding the 2009 Agreement for Services with the City of Fulton.
Nancy Lewis, Director of the Chamber, was present to answer any questions and to thank the council for their past support. She asked that the agreement remain the same as last year.
d) Discuss and approve the request from the Fulton Farmer's Market to host the Second Annual Tomato Festival on Saturday, August 30th from 8:00 a.n. to 12:00 noon, by using the Covered Bridge, Concession Stand and part of the Walking Trail adjacent to the Covered Bridge.
After some discussion, motion was offered by Councilman Bill and seconded by Councilwoman Gohring to grant permission for this request. Motion carried with all eight members of the council voting in favor.
e) Update of the Water Project in the Downtown Area.
Darrell Dunlap, Superintendent of Utilities, said the water project is going pretty well, thanked all the city crews for their hard work and to all the business owners for their patience and understanding. Eight services need to be completed in this project.
f) Update from Wayne Bill, council liaison, on the Park Board meeting held on Tuesday, August 13th.
The board discussed Phase I, Phase II, Phase III, for Tennyson Park and recommended to the council that work be started. The next Park Board meeting is scheduled for Thursday, November 6th.
g) Update from LeRoy Benton, council liaison, on the Utility Board meeting held on Monday, August 25th.
Councilman Benton said the city workers should be done laying water pipe and will be ready to re-set the bricks by September 8th in the downtown water project.
Update on the natural gas prices showed gas for September at $7.65 per unit.
ORDINANCES:
Bill No. 1247 was presented for first reading by Councilman Moore.
Bill No. 1247 - An Ordinance Re-naming Commercial Street to Ashton Circle West and Ashton Circle East and establishing an effective date.
Motion was offered by Councilman Moore and seconded by Councilwoman Gohring to place Bill No. 1247 for second reading at the next regularly scheduled council meeting. Motion carried with eight members of the council voting in favor.
Bill No. 1248 was presented for first reading by Councilman Bill.
Bill No. 1248 - An Ordinance Amending Chapter 110 Traffic & Vehicles, Section 110-341. Parking on certain streets prohibited or limited, & establishing an effective date.
Motion was offered by Councilman Moore and seconded by Councilwoman Gohring to place Bill No. 1248 for second reading at the next regularly scheduled council meeting. Motion carried with eight members of the council voting in favor.
Bill No. 1249 was presented for first reading by Councilman West.
Bill No. 1249 - An Ordinance Authorizing the Mayor, on behalf of the C.O.F., to sign all necessary documents with MoDot Commission for Surface Transportation Program (STP) Funding for
improvements to the signals at Bluff Street and St.Louis Avenue.
Motion was offered by Councilman West and seconded by Councilman Harris to place Bill No. 1248 for second reading at the next regularly scheduled council meeting. Motion carried with eight members of the council voting in favor.
Bill No. 1250 was presented for first reading by Councilman Benton.
Bill No. 1250 - An Ordinance authorizing the Mayor, on behalf of the C.O.F., to transfer certain property, previously declared City Surplus Property, to Fulton Commons, LLC., per an Request for
Proposals (RFP), meeting all proposal requirements and to be used as a storm water detention basin to allow for the construction of an Orscheln Farm & Home store and other retail, all located within the Fulton Commons or near the intersection of Ferdinand Drive and Business 54.
Motion was offered by Councilman Benton and seconded by Councilman Pautz to place Bill No. 1250 for second reading at the next regularly scheduled council meeting. Motion carried with eight
members of the council voting in favor.
Bill No. 1243 was presented for second reading by Councilwoman Digh.
Bill No.1243 - An Ordinance fixing the tax rate and levying taxes for the calendar year 2008, on all taxable property in the C.O.F., and establishing an effective date (Copy is included in the official Ordinance Book).
Motion was offered by Councilwoman Digh and seconded by Councilman Moore to place Bill No. 1243 for third reading at this council meeting. Motion carried with eight members of the council voting in favor.
Bill No. 1243 was presented for third reading by Councilwoman Digh.
Motion was offered by Councilwoman Digh and seconded by Councilman Moore to place Bill No. 1243 for final passage at this council meeting. Motion carried with eight members of the council voting in favor.
Roll call vote of members of the council was as follows: Bill, yes; Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; and Benton, yes. Bill No. 1243 having received the affirmative vote of all eight members of the council was declared passed by the President of the council.
Bill No. 1245 was presented for second reading by Councilman Pautz.
Bill No. 1245 - An Ordinance declaring the Old Wren Property to be Surplus Property and declaring an effective date (Copy is included in the official Ordinance Book).
Motion was offered by Councilman Pautz and seconded by Councilman Harris to place Bill No. 1245 for third reading at this council meeting. Motion carried with eight members of the council voting in favor.
Bill No. 1245 was presented for third reading by Councilman Pautz.
Motion was offered by Councilman Pautz and seconded by Councilman Moore to place Bill No. 1245 for final passage at this council meeting. Motion carried with eight members of the council voting in favor.
Roll call vote of members of the council was as follows: Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; Benton, yes; and Bill, yes. Bill No. 1245 having received the affirmative vote of all eight members of the council was declared passed by the President of the council.
APPOINTMENTS:
Mayor Latham asked for approval from the council to re-appoint Mark Brady, Jane Hall, and Royce Anderson to the Park Board AND Dale Lewis and Doug Fickess to the Historic Preservation Commission; AND Joe Barks, Willard Glover, and Rodney Latty to the Planning & Zoning Commission; AND Don Woodson to the Fulton Housing Authority; AND Glenn McDonald to the Utility Board.
Motion was offered by Councilman Moore and seconded by Councilman Pautz to approve the appointments as presented. Motion carried with all eight members of the council voting in favor.
ANNOUNCEMENTS:
A reminder of the September city council change of meeting dates to Tuesday, September 16th and Tuesday, September 30th.
Mayor Latham said that Fulton will celebrate its' 150th birthday in 2009 and asked for a committee to be formed to work on this proposed celebration.
Motion was offered by Councilman Harris and seconded by Councilman West that a committee be formed to work on the city's 150th birthday celebration. Motion carried with all eight members of the council voting in favor. Councilman Moore volunteered to serve on this committee.
EXECUTIVE SESSION:
Mayor Latham said there was a need for an executive session at this council meeting for the following purposes:
1) To discuss or deal with legal actions, causes of action or litigation; and
2) To discuss or deal with lease, purchase or sale of real estate.
Motion was offered by Councilman Harris and seconded by Councilman Pautz to enter executive session. Motion carried with all eight members of the council voting in favor.
Roll call to enter Executive Session was read as follows: Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; Benton, yes; Bill, yes; and Digh, yes.
The council entered Executive Session at 7:45 p.m.
Motion was offered by Councilman Harris and seconded by Councilman Pautz to exit executive session. Motion carried with all eight members of the council voting in favor.
Roll call to exit Executive Session was read as follows: Harris, yes; Moore, yes; Pautz, yes; West, yes; Benton; yes; Bill, yes; Digh, yes; and Gohring, yes.
The council exited Executive Session at 8:04 p.m.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman Pautz and seconded by Councilwoman Digh to adjourn this meeting. Motion carried with all eight members of the council voting in favor and the meeting adjourned at 8:05 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk