CITY COUNCIL MINUTES
SEPTEMBER 30, 2008
The Council of the City of Fulton, Missouri, met in regular session and held a Public Hearing on Tuesday, September 30, 2008, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:30 p.m. Roll call was taken by the City Clerk and members of the council present were Bill; Digh; Gohring; Harris; Moore; Pautz; and West. Absent was Councilman Benton. Also present were Matt Harline, Assistant to the Director of Administration; Darrell Dunlap, Superintendent of Utilities; Les Hudson, Code Enforcement Officer; Dean Buffington, Fire Chief; Kathy Holschlag, Chief Financial Officer; Greg Hayes, City Engineer; J. C. Miller, Solid Waste Manager; Sharon Cleveland, Purchasing Agent; Sherri Redmon, Human Resources Director; Clay Caswell, Parks & Recreation Director; Rick Graham; Brad Zimmerman; Greg Ribauso; Rodney Latty; Mike Haldeman; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Mayor Latham.
Councilman Benton arrived at 6:32 p.m.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern. There were none.
PUBLIC HEARING:
Mayor Latham announced there was a need for a Public Hearing at this council meeting.
The purpose of this hearing is to consider the proposed annexation into the city limits of Fulton, Missouri, one (1) tract of land described as follows: Seventeen (17) Acres, more or less, tract in the NW 1/4 of Section 10 that lies North and Northwest of State Road Z and East of Herring Mill Road, except for 1/2 Acre used as a graveyard by the Dunlap family, all in township 47 North, Range 9 West, in Callaway County, Missouri.
This hearing was declared open at 6:33 p.m.
There will be three calls issued for anyone wishing to speak in opposition of the matter being considered.
First call, is there anyone present who wishes to speak in opposition of this proposed annexation? There was none.
Second call, is there anyone present who wishes to speak in opposition of this proposed annexation? There was none.
Third and final call, is there anyone present who wishes to speak in opposition of this proposed annexation? There was none.
There will now be three calls issued for anyone wishing to speak in favor of the matter being considered.
First call, is there anyone present who wishes to speak in favor of this proposed annexation?
Rodney Latty, 1903 Lake Drive. said he was in favor of this proposed annexation and HLW Builders were planning to develop said property in the future.
Second call, is there anyone present who wishes to speak in favor of this proposed annexation? There was none.
Third and final call, is there anyone present who wishes to speak in favor of this proposed annexation? There was none.
This Public Hearing was declared closed at 6:35 p.m.
MINUTES:
The council meeting minutes for August 26, 2008 were presented for approval.
Motion was offered by Councilman Harris and seconded by Councilman Pautz that council meeting minutes for August 26, 2008 be approved as presented. Motion carried with all eight members of the council voting in favor.
The council meeting minutes for September 16, 2008 were presented for approval.
Motion was offered by Councilman Bill and seconded by Councilman West that council meeting minutes for September 16, 2008 be approved as presented. Motion carried with all eight members of the council voting in favor.
FINANCIALS:
The Financials for the month of August 2008 were presented for approval and Kathy Holschlag, Chief Financial Officer, was present to answer any questions from the council.
After some review and discussion, motion was offered by Councilman West and seconded by Councilwoman Digh to accept the August Financials as presented. Motion carried with all eight members of the council voting in favor.
DIRECTOR OF ADMINISTRATION REPORT FOR AUGUST:
The Director of Administration Report for August was presented to the council for review. Bill Johnson said he or any of the department heads at this meeting would answer any questions from the council.
Upon review, motion was offered by Councilman Pautz and seconded by Councilman Harris to accept the Director of Administration Report for August. Motion carried with all eight members of the council voting in favor.
OLD BUSINESS:
There was no old business to discuss at this council meeting.
NEW BUSINESS:
a) Presentation and Discussion of Landfill Issues.
J.C. Miller, Solid Waste Manager, introduced Rick Graham, Brad Zimmerman and Greg Ribaiso, United Waste; to address the council. The proposed contract and land purchase agreement were included in the council packet.
A handout was distributed to the council showing Allied Waste Services as a company and their services.
After much discussion, a motion was offered by Councilman Harris and seconded by Councilman Moore to have the administration proceed with negotiations with Allied Waste Services. Motion carried with all eight members of the council voting in favor.
b) Update on the Recent Flooding.
Bill Johnson said that employees are to be commended for all their work on the flooding issues on a Sunday morning.
Mr. Johnson said the overlay on Brookside washed away during this storm and flooding. Some fencing at Memorial and Hensley fields were damaged and the wastewater plant was in danger of being lost, but thanks to all the employees of different departments working together, the plant was saved.
c) Update on the Downtown Water Project.
Darrell Dunlap, Superintendent of Utilities, reported that all water lines have been laid in the brick area of downtown Fulton. The Utility Board asked the city to warn residents in this area before raising the water pressure in these new lines.
d) Update from LeRoy Benton, council liaison, on the Utility Board meeting held on Monday, September 29th.
The board was given an update on the recent flooding and the downtown water project.
Darrell Dunlap reviewed the Southwestern Power Resources Association (SPRA) September meeting that he attended.
Darrell said the city has bought 60% of the minimum natural gas. Prices for October - $7.20; November - $7.33; and for December - $8.00 per unit of natural gas.
Bill Johnson told the board the city has received several violations from Department of Natural Resources (DNR) on methane gas at the landfill. The city has been meeting with DNR and will continue to monitor very closely.
The proposed 2009 Budget and Three Year Capital Program was presented to the Utility Board for review.
Bill Johnson said there are no water or sewer rate increases at this time but a 7.5% electric rate will become effective in January 2009.
The Utility Board made a recommendation to the city council of the proposed 2009 City of Fulton Budget.
e) Update from Greg Hayes, City Engineer, on the Traffic Commission meeting held on Tuesday, September 16th.
Greg Hayes reported that many issues were brought before the commission but no action was taken on any business.
A copy of the notes taken at the meeting were given to the council for review.
RESOLUTIONS:
Resolution 3019 was presented and read by Councilman Moore.
Resolution 3019 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to execute an agreement with the Fulton Area Development Corporation (FADC) for services rendered in 2009, and establishing an effective date (Copy is included in the official Resolution Book).
Motion was offered by Councilman Moore and seconded by Councilwoman Digh to adopt Resolution 3019 at this council meeting. Motion carried with all eight members of the council voting in favor.
Resolution 3020 was presented and read by Councilwoman Gohring.
Resolution 3020 - A Resolution authorizing the Mayor, on behalf of the City of Fulton, to execute an agreement with the Kingdom of Callaway Chamber of Commerce for services rendered in 2009 and establishing an effective date (Copy is included in the official Resolution Book).
Motion was offered by Councilwoman Gohring and seconded by Councilman Pautz to adopt Resolution 3020 at this council meeting. Motion carried with all eight members of the council voting in favor.
ORDINANCES:
Bill No. 1252 was presented for first reading by Councilman Bill.
Bill No. 1252 - An Ordinance incorporating certain territory into the corporate limits of Fulton, Missouri, and establishing an effective date.
Motion was offered by Councilman Bill and seconded by Councilman Moore to place Bill No. 1252 for second reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1251 was presented for second reading by Councilman Harris.
Bill No.1251 - An Ordinance re-classifying under the Zoning Ordinance certain land in the City of Fulton and establishing an effective date (Copy is included in the official Ordinance Book).
Motion was offered by Councilman Harris and seconded by Councilman Moore to place Bill No. 1251 for third reading at this council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1251 was presented for third reading by Councilman Harris.
Motion was offered by Councilman Harris and seconded by Councilman Moore to place Bill No. 1251 for final passage at this council meeting. Motion carried with all eight members of the council voting in favor.
Roll call vote of members of the council was as follows: Bill, yes; Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; and Benton, yes. Bill No. 1251 having received the affirmative vote of all eight members of the council was declared passed by the President of the council.
APPOINTMENTS:
Mayor Latham asked for approval from the council to re-appoint Stanley Chirnside to the Personnel Board; AND John J. Harris and Joyce Ray to the Human Rights Commission; AND Patricia O'Rourke
to the Planning & Zoning Commission.
Motion was offered by Councilman Pautz and seconded by Councilman West to approve the appointments as presented. Motion carried with all eight members of the council voting in favor.
ANNOUNCEMENTS:
Mayor Latham invited everyone to the reception with Westminster College on Ruwango in the Council Chambers on Wednesday, October 1st at 5:00 p.m.
Councilwoman Digh announced that a meeting on the 150th Anniversary of Fulton, Missouri, will be held at Sir Winston's on Monday, October 6th at 12:00 noon. Everyone is welcome and ideas are very much needed.
EXECUTIVE SESSION:
Mayor Latham said there was no need for an executive session at this council meeting.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman West and seconded by Councilman Pautz to adjourn this meeting. Motion carried with all eight members of the council voting in favor and the meeting adjourned at 8:05 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk