CITY COUNCIL MINUTES

OCTOBER 14, 2008

The Council of the City of Fulton, Missouri, met in regular session and held two (2) Public Hearings on Tuesday, October 14, 2008, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were John Pautz, Deputy Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Deputy Mayor Pautz at 7:30 p.m.  Roll call was taken by the City Clerk and members of the council present were Benton; Gohring; Harris; Moore; and Pautz. Absent were Councilmembers Bill, Digh, West and Mayor Latham. Also present were Dean Buffington, Fire Chief; Kathy Holschlag, Chief Financial Officer; J. C. Miller, Solid Waste Manager; Sharon Cleveland, Purchasing Agent; Clay Caswell, Parks & Recreation Director; Sherri Redmon, Human Resource Director; Matt Harline, Assistant to the Director of Administration; Les Hudson, Planning & Protective; Greg Hayes, City Engineer; Gary Adrian; Gary Powell; Jason Sommerer; Jason Vanderfeltz; Bob Gilbert; Roger Schwartze; Rick Graham; Brad Zimmerman; Katherine Cummins, reporter for The Fulton Sun; Jeremy Polston and Justin Dean, Audio/Video.

INVOCATION:

Invocation was given by Deputy Mayor Pautz.

COMMENTS FROM VISITORS:

Deputy Mayor Pautz asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern. There were none.

PUBLIC HEARINGS:

HEARING ONE:

The purpose of this hearing is to consider the proposed re-zoning of a tract of land known as 1900 Dunham Drive in Fulton, Missouri, from its present zoning classification of A-1 Agriculture to R-2 Residential.

This hearing was declared open at 7:32 p.m.

There were three calls issued for anyone wishing to speak IN OPPOSITION of the matter being considered.

     First call, is there anyone present who wishes to speak in opposition of this proposed re-zoning?  There were none.

     Second call, is there anyone present who wishes to speak in opposition of this proposed re-zoning?  There were none.

     Third and final call, is there anyone present who wishes to speak in opposition of this proposed re-zoning?  There were none.

There will now be three calls issued for anyone wishing to speak IN FAVOR of the matter being considered.

     First call, is there anyone present who wishes to speak in favor of this proposed re-zoning?

Gary Adrian, 1902 Dunham Drive, said he was the person who initiated this proposed re-zoning and asked the council to consider this request.

     Second call, is there anyone present who wishes to speak in favor of this proposed re-zoning?

     Third and final call, is there anyone present who wishes to speak in favor of this proposed re-zoning?

This Public Hearing was declared closed at 7:35 p.m.

HEARING TWO:

The purpose of this hearing is to consider the proposed City of Fulton 2009 Budget from January 1, 2009 through December 31, 2009 and the proposed Three Year Capital Program.

This hearing was declared open at 7:35 p.m.

There will be three calls issued for anyone wishing to speak IN OPPOSITION of the matter being considered.

     First call, is there anyone present who wishes to speak in opposition of this proposed 2009 Budget? There were none.

     Second call, is there anyone present who wishes to speak in opposition of this proposed 2009 Budget? There were none.

     Third and final call, is there anyone present who wishes to speak in opposition of this proposed 2009 Budget?  There were none.

There will now be three calls issued for anyone wishing to speak IN FAVOR of the matter being considered.

     First call, is there anyone present who wishes to speak in favor of this proposed 2009 Budget? There were none.

     Second call, is there anyone present who wishes to speak in favor of this proposed 2009 Budget? There were none.

     Third and final call, is there anyone present who wishes to speak in favor of this proposed 2009 Budget? There were none.

This Public Hearing was declared closed at 7:37 p.m.

SUBJECTS OF DISCUSSION:

a)   Discussion of Second Street and Market Street Bridge Replacement Options.

Greg Hayes, City Engineer introduced Jason Vanderfeltz, Jason Sommerer, and Roger Schwartze from MoDot and Bob Gilbert, Bartlett & West who showed a video presentation.

They presented three options for the Second Street and Market Street bridge replacement.

Option One: To reconstruct a signalized intersection above a three cell box culvert.  Approximate cost of this project would be $2.23 million.

Option Two: To reconstruct a signalized intersection on a three span solid slab bridge.  Approximate cost of this project would be $2.65 million.

Option Three:  To construct a roundabout intersection on a three cell box culvert.  Approximate cost of this project would be $1.75 million.

Their recommendation is to move forward with Option Three, which is the roundabout intersection.  This option is the most cost effective and required less long-term maintenance and improved safety.  Third option would also provide an opportunity to landscape the central island as a "gateway" feature into downtown Fulton.

Much discussion followed with questions and answers.

Motion was offered by Councilman Benton and seconded by Councilman Harris to have the city hold a Public Meeting to provide information to our citizens. Motion carried with five members of the council voting in favor and three members (Bill, Digh, and West) absent.  The administration will schedule these meetings for next week.

Deputy Mayor Pautz recessed the council at 8:35 p.m. and the council reconvened at 8:42 p.m.

b)   Review and approval needed for a request to hold the Second Annual Callaway County Toy Ride on Saturday, November 1st from 11:00 a.m. to 2:00 p.m.

Gary Powell was present and made this request in person and answered any questions from the council.

After some discussion, motion was offered by Councilman Harris and seconded by Councilman Moore to approve this request as presented. Motion carried with five members of the council voting in favor and three members (Bill, Digh, and West) absent.

c)   Review and approval needed for the request to hold the Annual Downtown Trick or Treat event on Friday, October 31st from 3:30 p.m. to 5:00 p.m.

Motion was offered by Councilman Moore and seconded by Councilman Benton to approve this request as presented.  Motion carried with five members of the council voting in favor and three members (Bill, Digh, and West) absent.

d)   Continuing Discussion of Landfill Issues.

Bill Johnson, Director of Administration, said that both parties are working on the contract at this time.

Councilman Benton suggested having a Public Informational Meeting on the landfill and Mr. Johnson said one will be scheduled.

e)   Review and Discussion of the request for 2009 EOC Funding from the Callaway County Commissioners.

Bill Johnson said the county is asking for $160,000 for the city's share of EOC next year, which is up from $130,000 this year.  The main difference is the county wants to use 10% of the sales tax as their contribution (to cover the cost of the sheriff) and does the city want to do that?

Since none of the county commissioners were present at this meeting, the council asked this discussion be postponed until the next regularly scheduled council meeting when the commissioners would be present. 

f)   Further Review of Proposed Budget for 2009 and Three Year Capital Program.

Bill Johnson asked if there were any more questions from the council other than the ones discussed at the work session meeting held earlier this evening.  He said the changes discussed earlier will be done and brought back to the council at the next regularly scheduled council meeting.

ORDINANCES:

Bill No. 1253 was presented for first reading by Councilman Harris.

Bill No.1253 - An Ordinance Re-classifying under the Zoning Ordinance certain land in the City of Fulton from A-1 Agriculture to R-2 Residential, and establishing an effective date.

Motion was offered by Councilman Harris and seconded by Councilman Moore to place Bill No. 1253 for second reading at the next regularly scheduled council meeting.  Motion carried with five members of the council and three members (Bill, Digh and West) absent.

Bill No. 1254 was presented for first reading by Councilman Benton.

Bill No. 1254 - An Ordinance Adopting an Official Budget and Capital Improvement Program and Appropriating the funds of the City of Fulton for the fiscal year beginning January 1, 2009 and ending December 31, 2009.

Motion was offered by Councilman Benton and seconded by Councilman Harris to place Bill No. 1254 for second reading at the next regularly scheduled council meeting.  Motion carried with five members of the council and three members (Bill, Digh and West) absent.

Bill No. 1252 was presented for second reading by Councilwoman Gohring.

Bill No. 1252 - An Ordinance Incorporating Certain Territory into the Corporate Limits of the City of Fulton and establishing an effective date.

Motion was offered by Councilwoman Gohring and seconded by Councilman Moore to place Bill No. 1252 for third reading at the next regularly scheduled council meeting.  Motion carried with five members of the council voting in favor and three members (Bill, Digh and West) absent.

APPOINTMENTS:

There were none.

ANNOUNCEMENTS:

a)   Governor Blunt will visit Fulton for the Dream Initiative Presentation in the Council Chambers in City Hall on Wednesday, October 15th at 10:00 a.m.

EXECUTIVE SESSION:

Deputy Mayor Pautz said there was a need for an executive session at this council meeting for the following purposes:

     To discuss or deal with lease, purchase or sale of real estate.

Motion was offered by Councilman Moore and seconded by Councilman Harris to enter executive session. Motion carried with five members of the council voting in favor and three members (Bill, Digh, and West) absent.

Roll call to enter Executive Session was read as follows:  Harris, yes; Moore, yes; Pautz, yes; Benton, yes; and Gohring, yes.  Absent were councilmembers (Bill, Digh, and West) absent.

The council entered Executive Session at 8:57 p.m.

Motion was offered by Councilman Harris and seconded by Councilman Moore to exit executive session.  Motion carried with five members of the council voting in favor and three members (Bill, Digh, and West) absent.

Roll call to exit Executive Session was read as follows:  Moore, yes; Pautz, yes; Benton; yes; Gohring, yes; and Harris, yes.  Absent were councilmembers (Bill, Digh, and West).

The council exited Executive Session at 9:03 p.m.

ADJOURNMENT:

There being no further business to come before the council, motion was offered by Councilwoman Gohring and seconded by Councilman Benton to adjourn this meeting.  Motion carried with five members of the council voting in favor, three members (Bill, Digh, and West) absent, and the meeting adjourned at 9:04 p.m.

                                     John Pautz, Deputy Mayor

Carolyn L. Laswell, CMC/MRCC - City Clerk