CITY COUNCIL MINUTES
OCTOBER 28, 2008
The Council of the City of Fulton, Missouri, met in regular session on Tuesday, October 28, 2008, in the Council Chambers of City Hall located at 18 E. 4th Street. Present and presiding were Charles M. Latham, Mayor; William Johnson, Director of Administration; Carolyn L. Laswell, City Clerk; and Steve Myers, Chief of Police. The meeting was called to order by Mayor Latham at 6:30 p.m. Roll call was taken by the City Clerk and members of the council present were Benton; Bill; Digh; Gohring; Harris; Moore; Pautz; and West. Also present were Matt Harline, Assistant to the Director of Administration; Darrell Dunlap, Superintendent of Utilities; Les Hudson, Code Enforcement Officer; Kathy Holschlag, Chief Financial Officer; Greg Hayes, City Engineer; J. C. Miller, Solid Waste Manager; Sharon Cleveland, Purchasing Agent; Sherri Redmon, Human Resources Director; Clay Caswell, Parks & Recreation Director; Gary W. Adrian; Jeremy Polston and Justin Dean, Audio/Video.
INVOCATION:
Invocation was given by Mayor Latham.
COMMENTS FROM VISITORS:
Mayor Latham asked if there was anyone present who wished to address the council that was not listed on tonight's agenda to please come to the podium and state their name, address and area of concern. There were none.
MINUTES:
The council meeting minutes for September 30, 2008 were presented for approval.
Motion was offered by Councilman West and seconded by Councilman Bill that council meeting minutes for September 30, 2008 be approved as presented. Motion carried with all eight members of the council voting in favor.
The council meeting minutes for October 14, 2008 were presented for approval.
Councilman Pautz noted on page three, last paragraph of the page should be amended to read "Deputy Mayor Pautz....." and on page six at the signature line should be amended to read "John Pautz, Deputy Mayor".
Motion was offered by Councilman Benton and seconded by Councilman West that council meeting minutes for October 14, 2008 be approved as amended. Motion carried with all eight members of the council voting in favor.
FINANCIALS
The Financials for the month of September 2008 were presented for approval and Kathy Holschlag, Chief Financial Officer, was present to answer any questions from the council.
After some review and discussion, motion was offered by Councilman West and seconded by Councilman Harris to accept the September Financials as presented. Motion carried with all eight members of the council voting in favor.
DIRECTOR OF ADMINISTRATION REPORT FOR SEPTEMBER:
The Director of Administration Report for September was presented to the council for review. Bill Johnson said he or any of the department heads at this meeting would answer any questions from the council.
Upon review, motion was offered by Councilman Bill and seconded by Councilman West to accept the Director of Administration Report for September as presented. Motion carried with all eight members of the council voting in favor.
Councilman Moore asked what determines when and how a weed violation process is handled to be placed on a future council work session.
OLD BUSINESS:
a) Further Discussion on the Second Street and Market Street Bridge Replacement Options.
Bill Johnson said the city held a public meeting and was surprised at all the acceptance. Subway and Par 5 Auto both had minor reservations. Subway wondered about not having the stop light and if their customers would be able to get out without a break in the traffic, but said the roundabout would slow the cars coming down the hill and make the area more safe. Par 5 Auto was concerned about losing their Market Street entrance, but admitted they still had three other entrances.
After more discussion, motion was offered by Councilman Benton and seconded by Councilman West to have the city pursue the roundabout option. Motion carried with seven members of the council voting in favor and one member (Moore) voting against.
MoDot is doing a traffic study next year and perhaps the city might turn this entire project over to the state.
b) Further Review and Discussion of the Proposed Budget for 2009 and Three Year Capital Program.
Bill Johnson said there are some changes that were included in the packet, both on the budget and as far as the health insurance goes.
Matt Harline, addressed the council on the changes from the last meeting. He went through the Health Insurance proposed changes as to amount of co-payment and the deductible changes. Matt said there is a 5% raise for all employees built into this budget.
Councilman Bill suggested a 2 1/2% flat raise across the board and then a certain percentage of a raise. He felt this would be more fair to the lower income employees.
The administration will work up some figures on these suggestions to bring back to the next regularly scheduled council meeting.
c) Presentation and Discussion of Landfill Issues.
Bill Johnson said the public meeting was held and there were several from the county that were not happy with the proposed landfill location. He said he has scheduled an open house with Allied in Jefferson City at their facility for any citizens who wish to tour on Thursday, October 30th from 11:30 a.m. to 1:30 p.m.
NEW BUSINESS:
a) Discussion of the request received from the Callaway County Commissioners regarding the EOC/911 Dispatching.
Mr. Johnson said that Rosemary Gannaway, Auditor for Callaway County, will be present at the November 13th council meeting to discuss this request with the council. She was unable to attend tonight's meeting.
b) Discussion of Health Insurance.
Motion was offered by Councilwoman Digh and seconded by Councilwoman Gohring to table this request until the November 13th council meeting. Motion carried with all eight members of the council voting in favor.
c) Discussion and Approval needed on the request received from the Callaway County YMCA to hold a 5K Run/Walk on Saturday, November 8, 2008 at 9:00 a.m.
After some discussion, motion was offered by Councilman Pautz and seconded by Councilman West to approve this request as presented. Motion carried with all eight members of the council voting in favor.
d) Discussion and Approval needed on the request received from the Fulton Jaycees to hold the Annual Christmas Parade on Saturday, December 6, 2008 at 1:00 p.m.
After some discussion, motion was offered by Councilman West and seconded by Councilman Bill to approve this request as presented. Motion carried with all eight members of the council voting in favor.
e) Discussion and Approval needed on the New Red Flag Rule Policy.
Bill Johnson said this is required of all utilities to protect the identity of their customers and Kathy Holschlag, Chief Financial Officer, said yes, this is a federal government regulation.
f) Update from Darrell Dunlap, Superintendent of Utilities, on the Utility Board meeting held on Monday, October 27th, 2008.
Darrell said that proposed electric rates have been included in the 2009 Budget that has been given to the council.
He said that winter gas is pretty much bought by the city at this time. Natural Gas Rates are being shown at $9.00 per unit in March, and in the range of $7.20 -$6.48 for the upcoming months.
The Downtown Water Project is finished and the higher water pressure will commence slowly. The water project at the Fulton High School is now on the new line.
ORDINANCES:
Bill No. 1255 was presented for first reading by Councilman Pautz.
Bill No. 1255 - An Ordinance Adopting an Identity Theft Prevention Program and establishing an effective date.
Motion was offered by Councilman Pautz and seconded by Councilwoman Gohring to place Bill No. 1255 for second reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1253 was presented for second reading by Councilman Harris.
Bill No. 1253 - An Ordinance Re-classifying under the Zoning Ordinance certain land in the City of Fulton from A-1 Agriculture to R-2 Residential and establishing an effective date (Copy is included in the official Ordinance Book).
Motion was offered by Councilman Harris and seconded by Councilman Moore to place Bill No. 1253 for third reading at this council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1253 was presented for third reading by Councilman Harris.
Motion was offered by Councilman Harris and seconded by Councilman Moore to place Bill No. 1253 for final passage at this council meeting. Motion carried with all eight members of the council voting in favor.
Roll call vote of members of the council was as follows: Bill, yes; Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; and Benton, yes. Bill No. 1253 having received the affirmative vote of all eight members of the council was declared passed by the President of the council.
Bill No. 1254 AS AMENDED was presented for second reading by Councilman Benton.
Bill No. 1254 AS AMENDED - An Ordinance Adopting an Official Budget and Capital Improvement Program and Appropriating the funds of the city for the fiscal year beginning January 1, 2009 and ending December 31, 2009.
Motion was offered by Councilman Benton and seconded by Councilman Moore to place Bill No. 1254 AS AMENDED for third reading at the next regularly scheduled council meeting. Motion carried with all eight members of the council voting in favor.
Bill No. 1252 was presented for third reading by Councilwoman Gohring.
Bill No. 1252 - An Ordinance incorporating certain territory into the corporate limits of Fulton, Missouri, and establishing an effective date.
Motion was offered by Councilman Bill and seconded by Councilman Moore to place Bill No. 1252 for final passage at this council meeting. Motion carried with all eight members of the council voting in favor.
Roll call vote of members of the council was as follows: Digh, yes; Gohring, yes; Harris, yes; Moore, yes; Pautz, yes; West, yes; Benton, yes; and Bill, yes. Bill No. 1252 having received the affirmative vote of all eight members of the council was declared passed by the President of the council.
APPOINTMENTS:
Mayor Latham asked for approval from the council to appoint David McDaniel to the Historic Preservation Commission and John Bell to the Utility Board.
Motion was offered by Councilman Moore and seconded by Councilman Pautz to approve the appointments as presented. Motion carried with all eight members of the council voting in favor.
ANNOUNCEMENTS:
Councilwoman Digh announced that a meeting for the 150th celebration of Fulton will be held at Sir Winstons on Monday, November 3rd at noon.
Reminder of the next city council meeting will be held on Thursday, November 13th, 2008 at 6:30 p.m.
EXECUTIVE SESSION:
Mayor Latham said there was no need for an executive session at this council meeting.
ADJOURNMENT:
There being no further business to come before the council, motion was offered by Councilman Pautz and seconded by Councilwoman Gohring to adjourn this meeting. Motion carried with all eight members of the council voting in favor and the meeting adjourned at 8:17 p.m.
Charles M. Latham, Mayor
Carolyn L. Laswell, CMC/MRCC
City Clerk